Medical Receptionist

APR Consulting, Inc. has been engaged to identify a Medical Receptionist Location: Valencia, CA 91355Position: Medical ReceptionistPay Rate: $21.30/hrDuration: 26 weeksExpected Shift: 40 hrs/week8am to 5pm Education:* A High School Diploma or GED equivalentExperience:* Minimum 2 years’ experience in a receptionist, clerical or administrative capacity.* Minimum one year experience supporting Human ResourcesKnowledge and Skills:* Ability to provide high level of Customer service* Ability to multi-task in a fast-paced environment where organizational expertise is essential.* Must be organized and have attention to detail. ? Proficiency using Microsoft office, HRIS (Kronos) system and Lenel (badge creation).* Ability to multi- task by answering phones, directing employees and “walk in” customers.* Familiar with HRIS system (Kronos) Physical Demands – Clerical/Administrative Non-Patient Care: ? Frequent sitting and standing/walking with frequent position change. ? Continuous use of bilateral upper extremities in fine motor activities requiring fingering, grasping, and forward reaching between waist and chest level. ? Occasional/intermittent reaching at or above shoulder level. ? Occasional/intermittent bending, squatting, kneeling, pushing/pulling, twisting, and climbing. ? Occasional/intermittent lifting and carrying objects/equipment weighing up to 25 pounds. ? Continuous use of near vision, hearing and verbal communication skills in handling telephone calls, interacting with customers and co-workers and performing job duties. Key for Physical Demands Continuous Frequent 66 to 100% of the time 33 to 65% of the time Occasional 0 to 32% of the time Job Summary:The Human Resources Receptionist is responsible for performing general receptionist and clerical duties, managing daily office operations to facilitate efficient functioning of the human resources department. Maintains employee records, filing, record storage, assist with projects and other clerical functions. Job Specific Duties:1. Assumes receptionist duties, greets public and Henry Mayo employees and refers them to appropriate HR staff members as appropriate.2. Answers telephone calls. Demonstrates ability to assist them or be knowledgeable of where the call needs to be transferred. Operates multi-line telephone console in a pleasant and efficient manner. Processes incoming calls, takes accurate messages as required, and routes all calls and messages in a timely manner (no more than 3 rings).3. Manages the HR Submit Inbox, promptly reviewing and directing emails and submissions to the appropriate individuals and receives, processes, and distributes incoming mail.4. Process badges for new employees, as well as replacement badges for current employees, contractors, volunteers, and physicians, including completing biometric enrollments.5. Processes verification of employment letters within 24-48 hours of request and/or directs employees to The Work Number/Equifax as needed for electronic verifications6. Direct employees on process and procedures based on company policy.7. Accurately files all documents into appropriate HR, I-9, Employee Health, Benefits and Leave of Absence file folders sections for all employees, updates name labels on folders when changes occur, and re-files folders (including I-9).8. Removes files of terminated employees timely, including I-9.9. Coordinates storage and retrieval of employee and departmental files with storage company and assures all asset management processes and documentation is adhered to.10. Assists new hires with orientation and onboarding, provides support to the HR Coordinator – Recruitment as needed, and helps candidates with the application process, manages onboarding testing, grades assessments, and communicates results to applicants.11. Conduct audits of employee files and I-9 forms, comparing them to the active employee census every six months12. Participates in and assists with HR projects as requested.13. Performs data entry functions into various HR systems and electronic files.14. Processes subpoenas for HR records: coordinate, copy and respond with appropriate documentation.15. Accurately collects and administers payment transactions for items sold in the Human Resources department.16. Accepts “team cards”, distributes requested rewards and logs cards monthly for reporting purposes. Also, distribute 'team cards' to Directors.17. Maintains front desk, file room areas, keeping clean, and free from clutter.18. Complies with HMNH’s in-service training, attendance, punctuality, uniform and dress code standards.19. Other duties as assigned.  Our client is the one of the largest Healthcare Staffing Provider in the United States, to be assigned at one of their affiliated hospitals/healthcare facilities.  This particular client is requiring that all new hires show proof of vaccination. However, accommodations may be made for those with disabilities or religious reasons who cannot obtain a vaccine. Since 1980 APR Consulting, Inc. has provided professional recruiting and contingent workforce solutions to a diverse mix of clients, industries, and skill sets nationwide. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. Don't miss out on this amazing opportunity! If you feel your experience is a match for this position please apply today and join our team. We look forward to working with you!