Office Administrator

Office Administrator We are two construction companies under the smae owenrship looking for an Office Administrator to assist the President and VP of Sales & Operations with daily responsibilities. This role provides key support to the management team as well as maintaining all front office functions. The position is based in the office, located in Sherwood, Oregon. The many responsibilities include, (but not limited to): General Office Duties Filing Organizing meetings Keep office Organized and professional Scanning documents Maintain office supplies Banking and collection calls to existing customers as needed Data Entry Collect Crew Day Sheets Tracking sold contracts, deposits, and update WIP report Payroll input into payroll system Track PTO Document procedures and policies Place orders General task assigned by the president and VP of Sales & Operations Customer Service Answer phone calls Appointment setting & scheduling Taking messages and rout to the appropriate person Greet walk in customers and vendors Pre-screen client inquiries from website and route to the appropriate person Various customer service duties to be determined A/P and A/R Enter new Customers/Vendors in QBO Input Bills, Invoices and Expenses into QBO Track Job Costing in QBO Cost coding Organize A/P's for prompt payment Update and maintain A/P & AR Aging reports Statements from Vendors Tracking Receipts Qualifications, Work Hours and Skills: Monday-Friday, Business Hours Basic knowledge of QuickBooks Online Must type 40-50 words per minute Tracking budget expenses Must be able to work independently with minimal supervision Excellent Communication Skills Education and Experience: High School diploma or equivalent 2-3 years of office management experience Proficient in adobe pdf, MS Office Suite, Gmail and various teleconference apps This position requires a candidate who is very highly organized, self starter, and has excellent communication skills. The successful candidate must have exceptional time management skills, be proficient in math, demonstrate proper phone etiquette, and possess strong administrative abilities. Can you help keep your boss organized? Let’s find out. If you are looking for a challenging role where you can utilize your skills to drive business success, this is the opportunity for you. Job Type: Full-time Pay: $18.00 - $19.00 per hour Expected hours: 40 per week Benefits: Paid time off Schedule: 8 hour shift Day shift Monday to Friday Work Location: In person