Project Administrator

Job Description SummaryWe are currently representing a respected general contractor seeking a Project Administrator to support key construction operations both in the field and in the office. This role is ideal for a highly organized and detail-oriented professional who enjoys supporting fast-paced construction teams and ensuring that documentation, compliance, and communication are handled with precision.The ideal candidate has prior experience in construction administration or project coordination, and is comfortable working in environments where RFIs, submittals, contracts, insurance, and compliance tracking are routine.Key ResponsibilitiesProvide administrative support to Project Managers, Superintendents, and field teams across multiple active jobsitesTrack, log, and process RFIs, submittals, change orders, and meeting minutesMaintain organized project documentation using Procore , SharePoint, or other PM platformsAssist with compiling contract documents, insurance certificates, and compliance paperworkSupport jobsite logistics by coordinating deliveries, scheduling meetings, and processing time-sensitive documentationCommunicate with subcontractors, vendors, and consultants to collect and track required documentsHelp manage project kickoff, closeout, and O&M manuals as neededAssist with permit tracking, lien releases, vendor invoicing, and internal project reportingMaintain calendars, team updates, and progress tracking toolsProvide general office support, including data entry, file management, and internal communicationQualifications2+ years of experience in construction administration, project coordination, or related administrative roleStrong understanding of construction terminology and documentation workflowsProficiency in Microsoft Office (Word, Excel, Outlook); experience with Procore , Bluebeam, or similar platforms is a plusExcellent organizational skills and attention to detailAbility to manage multiple deadlines in a fast-paced, high-volume environmentStrong written and verbal communication skillsProfessional and proactive approach to problem-solvingHigh school diploma or equivalent required; Associate's or Bachelor's degree in a related field is preferredCompensation + BenefitsCompetitive hourly or salaried compensation depending on experienceFull medical, dental, and vision insurance401(k) with company matchPaid holidays, PTO, and sick leaveCareer development opportunities within a growing construction teamSupportive, team-oriented work culture