Senior Executive Personal Assistant (SEPA)

SENIOR EXECUTIVE PERSONAL ASSISTANT (SEPA) NEEDED IMMEDIATELYPrivate Household • Midtown Manhattan • Full Time**MUST BE HIGHLY PROFICIENT IN EXCEL - when applying, please include your level and experience in Excel in a cover letter**POSITION OVERVIEWRole Title: Senior Executive Personal Assistant (SEPA)Reports To: Directly to the principalsEmployment Type: Full-time, live-outSchedule: 50-60 hours per week; On-call mentality expectedCompensation: $175-$225K; Commensurate with experience; competitive for the right candidateBenefits: Health Insurance: Employer contribution providedStart Date: ImmediatelyRelocation: NO - LOCAL CANDIDATES ONLYABOUT THE FAMILYAn active, international British family currently based in Midtown Manhattan, who lives life at pace - across time zones, residences, and interests - is looking for an exceptional individual to sit at the centre of it all.They have four children, multiple properties across the US and internationally, and a broad portfolio of business, personal and financial interests. Their household is fully staffed, well-organized, and high-functioning. The right candidate will raise the bar further.THE ROLEThe Senior Executive Personal Assistant (SEPA) is the primary point of contact for all day-to-day matters relating to the principals - professional, personal, and household. This is a senior EA role requiring exceptional standards of organization, discretion, and delivery. The SEPA leads an immediate team of two supporting assistants, setting the tone for the quality and consistency of output across the function, but the SEPA will engage far more widely across family interests, staff and other third parties.This person must be an outstanding enabler; meticulous in execution, proactive in anticipation, and utterly reliable in facilitating and communicating complex synchronization of activity.The role directly reports to the principals and demands a deep commitment to service and to getting the detail right, every time.KEY RESPONSIBILITIESServe as the principals' primary point of contact, managing professional, personal, and household communications and requestsDirectly lead, coordinate, and review the work of two supporting assistants, ensuring consistent quality of output across the teamManage and co-ordinate wider domestic staff to ensure service delivery on the principals' behalfManage complex diary and schedule coordination across multiple time zones, residences, and commitmentsArrange and oversee private aviation, multi-leg international travel, accommodation, and ground logistics to a flawless standardHandle correspondence and communications with the family's consultants, advisors and wider family office - accurately and with appropriate discretionSupport property-related administration including coordination with property managers, contractors, and household staffManage sensitive and confidential matters with complete professionalism and absolute discretionAnticipate requirements, track open actions, and ensure follow-through so nothing is missed or delayedMaintain meticulous records, files, and administrative systems to support a high-functioning household and professional lifeWHAT WE ARE LOOKING FORThe family's preference is for a warm, highly capable, and utterly dependable individual who takes genuine pride in the quality of their work and the support they provide. This is a role for someone who finds deep satisfaction in getting the details right and making a busy, complex life run smoothly.Candidates should be:An experienced Senior EA or Personal Assistant with a strong track record supporting a principal in a private household, family office, or UHNWI environmentExceptionally organized and detail-oriented, with the ability to manage multiple threads simultaneously without losing precisionIT proficient - specifically an Excel power user who can build, automate and troubleshoot complex spreadsheets and reporting tools independentlyDedicated with the ability to commit whole-heartedly - this is not a role for the faint of heartProactive and anticipatory - always one step ahead, identifying what is needed before being askedDiscreet and trustworthy, with impeccable judgment and an instinct for confidentialityA composed and confident communicator, able to engage professionally on the principal's behalfExperienced in coordinating complex international travel and logistics, including private aviationComfortable leading a small team and setting high standards through example rather than authorityA NYC resident with full right to work in the USA but with the ability to travel and support internationallyPOSITION REQUIREMENTSAn experienced Senior EA or Personal Assistant with a strong track record supporting a principal in a private household, family office, or UHNWI environmentExcellent verifiable referencesLegally authorized to work in the United StatesValid driver's license with a clean driving recordCurrent, valid U.S. passport and ability to travel internationallyTERMS & COMPENSATIONCompensation: Reflective of experience; highly competitive for an exceptional candidateHealth Insurance: Employer contribution providedStart Date: ImmediatelyTravel: Travel and accommodation outside NYC at employer's expense