Administrative Assistant

Description:-The position is receptionist, answering phones calls, receiving guests and incoming packages.-2 week training period-Business casual dress-On-site: Hours are 8-5pm. (This person should be in the office at 7:50a to get coffee/tea and get ready for the day)- Dallas @ Corp Location-HM looking to start interviews ASAP.BASIC FUNCTION:Conducts receptionist duties for the Executive & Administrative. Ensures customers and visitors are greeted in a friendly, positive and professional manner.ESSENTIAL JOB DUTIES/RESPONSIBILITIES: (functions considered essential as defined by ADA)Ensures visitors and customers are greeted in a friendly, positive and professional manner.Receives and distributes information and dataEnsures front desk runs smoothly and all behind the scenes activities are executed on a timely basisOperates the switchboard for up to a 100 person office with up to 400 linesAnswers incoming telephone calls, determines purpose of callers and forwards calls to appropriate person or departmentMay also perform other duties, including:Places work orders for maintenance itemsStocks kitchen, oversee deliveries of various beverages Maintains orderliness and cleanliness of conference rooms, boardroom, reception area and kitchens or other assigned areasCheck-ins incoming packages and distribute and prepare out-going mail and courier deliveriesDistributes mail to various departments in the officeSpecial assignments or tasks assigned to the employee by their supervisor, as determined from time to time in their sole and complete discretion.EXPERIENCE:None required.EDUCATIONAL LEVEL:A minimum of a High School Diploma or equivalent is required.REQUIRED SKILLS:Ability to perform basic clerical assignments; basic reading and writing skills with good listening skills; ability to perform basic mathematical calculations; ability to multi-task and maintain equanimity under pressure; detail oriented, ability to communicate with others, both written and verbal communication.SUPERVISORY/MANAGERIAL RESPONSIBILITIES:None.WORK CONDITIONS:Office based.PHYSICAL REQUIREMENTS:Job conditions require standing, walking, sitting, twisting, stooping, crouching, kneeling, talking or hearing, making visual inspections, making precise hand and finger movements, reaching or grasping and lifting and/or carrying up to 30 lbs, and strenuous physical activity.