Administrative Assistant (Hybrid) – Healthcare / ABA Company
Benefits:401(k)Dental insurancePaid time offVision insuranceHealth insuranceAbout UsWe are a growing Applied Behavior Analysis (ABA) company providing high-quality services to children and families. Our team is fast-paced, collaborative, and focused on operational excellence. Join us to make an impact while growing your career!Position OverviewWe are seeking a highly organized and proactive Administrative Assistant to support executive leadership, HR, and daily operations. This role is essential in keeping our organization running smoothly. The ideal candidate is detail-oriented, tech-savvy, and able to manage multiple priorities independently.Key Responsibilities2. HR Administrative Support3. Operations / General Admin Support Qualifications Preferred (Not Required): Location: Miami-Dade, FL (Hybrid): Executive / CEO SupportCoordinate events and conference logistics (e.g., ABA conferences)Assist with creation and organization of marketing materialsPost content on social mediaCommunicate with vendorsRequest quotes, compare pricing, and make approved business purchasesAssist with onboarding paperwork (offer letters, documents, checklists)Track employee documentation (licenses, RBT certifications, expirations)Maintain HR files and compliance recordsSend reminders for credential renewals, missing onboarding items, and annual trainingsMaintain candidate tracking sheetsPrepare basic HR reports (turnover, hires, etc.)Perform data entry and maintain organized records (insurance info, employee data, etc.)Maintain trackers and spreadsheetsPrepare and format documents (forms, templates, letters)Support internal communications (announcements, reminders)1–3 years of administrative experience (healthcare experience preferred)Strong organizational and time management skillsProficiency in Microsoft Office (Excel required)Excellent written and verbal communication skillsAbility to handle confidential informationDetail-oriented, proactive, and tech-savvyExperience in HRExperience in healthcare or ABAExperience supporting leadershipIn-Office: Tuesday–Thursday | Remote: Monday & FridayCompensation: $22–$25/hour (based on experience)BenefitsPaid holidays2 weeks paid time offHealth insurance (50% employer contribution)Dental & vision available401(k) optionGrowth opportunities within the companyWhy Join Us?Be part of a supportive, collaborative team where your contributions truly matter. You’ll help drive our mission forward, make an impact on daily operations, and have opportunities to grow within the company. We value teamwork, initiative, and professionals who take pride in helping children and families thrive.Flexible work from home options available.