Accounting Manager

HCM Job TitleAccounting ManagerGroupAccounting ManagerDepartmentFinanceTeamAccounting ManagerPosition Reports ToExecutive DirectorFLSA StatusExemptPosition SummaryThe Accounting Manager is responsible for overseeing the daily accounting operations of the community, including general accounting, accounts payable, payroll, and resident billing. This role ensures accurate financial reporting, regulatory compliance, and timely processing of all financial transactions. The Accounting Manager also plays a key role in process improvement, cross-functional coordination, and supporting departmental budget management.Key ResponsibilitiesGeneral Accounting (GA)Perform and oversee cash sheet reconciliations to ensure accuracy and completeness of daily cash activityManage clearing of outstanding checks and resolve discrepanciesAnalyze and report on department head (DH) budget variances in expenses, providing insights and recommendations to department heads, including mid-month review of spenddown tool.Maintain and oversee Resident Activity Fund, including deposits and trackingSupport implementation and adherence to new financial processes and controlsAssists with 1099 preparation at the end of the year.Attends weekly Leadership LuncheonAccounts Payable (AP)Supervise Accounts Payable CoordinatorExecute AP close processReview, generate, and process check runs and AP reportsPerform credit card reconciliation and ensure timely resolution of discrepanciesPost and manage utility expenses (e.g., Con Edison, water bills) in the accounting system, including ACH processingCompares accounts payable invoice payments to payment check register to ensure accuracy and timeliness of payments.Generate and distribute payroll and overtime reports to leadershipAssists in process and reconciling payroll and filing all related federal, state and local tax returns.Answers payroll inquiries and resolve discrepancies as they arisePayrollEnter and/or approve payroll corrections, adjustments, and special requestsMonitor and validate employee timecards for accuracy and complianceResident Billing & Accounts ReceivableProcess and distribute resident monthly statements (print and electronic delivery)Post and apply resident payments accurately to individual accountsManage and reconcile ancillary charges, including Life Enrichment and HPCC program expenses billed to residentsMaintain and monitor service fees (e.g., Full Count programs) and address resident billing inquiriesCoordinate and process resident account transitions, including move-ins, transfers (temporary stays), and move-outsInvestigate and resolve resident statement concernsDeposits & Admissions SupportManage waitlist deposits, ensuring proper application of payments within system platformsCoordinate with Marketing and Admissions to ensure accurate resident demographic and financial data entryQualificationsBachelor's degree in Accounting, Finance, or related field required5+ years of progressive accounting experience, preferably in healthcare, senior living, or hospitalityPrior supervisory experience strongly preferredStrong knowledge of general ledger, AP/AR, payroll, and financial reportingExperience with accounting and resident management systems (e.g., Oracle, PCC, or similar platforms) preferredAdvanced proficiency in Microsoft Excel and financial systemsCore CompetenciesStrong attention to detail and accuracyAbility to manage multiple priorities and meet deadlinesExcellent problem-solving and analytical skillsStrong communication and interpersonal skillsHigh level of integrity and professionalismAbility to lead, train, and develop team members