Executive Assistant

Role SummaryThe Executive Assistant provides high-level administrative and operational support to senior leadership. This role requires exceptional organization, discretion, judgment, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant serves as a trusted partner, helping executives operate efficiently and focus on strategic priorities.Key ResponsibilitiesExecutive SupportManage complex calendars, scheduling meetings across multiple time zonesCoordinate travel arrangements, itineraries, and expense reportingPrepare agendas, presentations, briefing materials, and follow-up notesHandle confidential and sensitive information with discretionCommunication & CoordinationServe as a primary point of contact between executives and internal/external stakeholdersScreen and prioritize emails, calls, and requestsDraft and proofread correspondence and reportsCoordinate board meetings, leadership meetings, and special eventsOperations & Office ManagementTrack action items and ensure timely follow-up on executive prioritiesAssist with special projects, research, and ad hoc initiativesPlan and implement company events, meetings, meals and snacksAssist with purchasing, receiving, vendors and related softwareQualificationsRequired5+ years of experience supporting senior executivesExceptional organizational, time-management, and multitasking skillsStrong written and verbal communication skillsHigh level of professionalism and sound judgmentProficiency with Microsoft 365 (Outlook, Teams, Word, PowerPoint, Excel)PreferredExperience supporting C-level executivesExposure to board relations or investor-facing activitiesExperience in biotech/techBachelor’s degree or equivalent experienceKey CompetenciesDiscretion and confidentialityAttention to detailProactive problem-solvingAbility to work independently and manage ambiguityStrong interpersonal skillsWhy Join UsWork closely with senior leadershipMeaningful impact on organizational effectivenessCompetitive compensation and benefitsCollaborative and high-performance culture