Administrative Assistant

Administrative AssistantThe Administrative Assistant position provides administrative and departmental support within the agency.Principle Duties and ResponsibilitiesExecutive Support Assist with calendar management and scheduling, email monitoring and organizing, entering and submitting expense reports, and booking travel and dining reservationsSchedule and facilitate carrier, client, and prospect meetingsCoordinates logistics for meetings, including reserving room, meeting setup and cateringDevelop basic knowledge of insurance carriers & products offeredMaintain carrier contact informationMaintain department files ready for electronic storageAssist with creating and customizing PowerPoint presentations upon requestAssist with special projects as requested; in the event of conflict with time available for special projects, request direction from Office ManagerMaintain Office and breakroom suppliesProvide front desk reception support including phone coverage and mail distributionOther duties as assignedKnowledge, Skills and AbilitiesRequired:High School DiplomaAbility to effectively communicate, both written and verbally, to internal and external partiesExcellent time management, organizational and multi-tasking skills with high attention to detailAbility to be trusted with highly confidential and sensitive informationAbility to work independently and in cross-functional teamsProficiency in Microsoft Office Products (Outlook, Word, Excel, Power Point)Preferred:Previous Executive or Administrative Assistant experience