Administrative Assistant

Job DescriptionMontessori Academy of Broward (MAB) provides a child-centered, developmentally focused education from infancy through 8th grade, nurturing each student’s physical, emotional, social, and cognitive growth. As an American Montessori Society-affiliated school, MAB emphasizes independence, empathy, social justice, and lifelong learning, fostering a joyful environment where students unlock their unique potential and prepare for tomorrow's world. MAB is a member of the International Schools Partnership (ISP), a consortium of high performing international schools located across the globe.Purpose of the role As the first point of contact for our school, you will set the tone for our community by delivering exceptional customer service to parents and visitors. This is a dynamic, fast-paced role that requires a proactive multitasker who can easily adapt to shifting daily needs while supporting students who visit the front desk.ISP Key ResponsibilitiesCommunication: Answer phone calls, respond to inquiries, relay messages promptly, and manage ongoing email correspondence with parents. Record Keeping: Maintain accurate daily attendance reports and systematically audit and update permanent student files. Document Preparation: Draft, type, and edit letters, memos, and reports utilizing Microsoft Office suite. Visitor Management: Greet and check in visitors, issue passes, and strictly uphold school safeguarding policies. Student Coordination: Manage student check-ins/check-outs and process early dismissal requests. Event Support: Assist in organizing and coordinating school activities, programs, and special events. Facility Upkeep: Maintain a welcoming school environment by managing the lost-and-found, tidying common areas, and spot-cleaning as needed. Required QualificationsSkills, Qualifications and ExperienceExceptional written communication skills in English. Proven ability to multi-task and prioritize effectively in a fast-paced environment. Strong commitment to delivering high-quality customer service. Proficiency in the Microsoft Office 365 suite. Preferred QualificationsAdvanced time management and organizational skills. Current First Aid and CPR certification. Previous experience working with children across all age levels. Physical Requirements: The usual and customary methods of performing the job’s functions require the following physical demands: some lifting, carrying, pushing, and/or pulling. Generally, the job requires sitting, walking, and standing.Benefits: We offer a benefits package for eligible employees that can include health benefits, retirement contributions, and paid time off.E-Verify Participation: ISP U.S. participates in E-Verify and will provide the Federal Government with your form I-9 information to confirm that you are authorized to work in the U.S.Florida Background Check Process with Clearinghouse: The Florida Care Provider Background Screening Clearinghouse (Clearinghouse) is a system for background screening results of individuals required by law to undergo screening for employment in positions that provide services to vulnerable populations, as mandated by section 435.12, Florida Statutes. All background checks are conducted via the Florida Care Provider Background Screening Clearinghouse. More details can be found via https://info.flclearinghouse.com/ISP PrinciplesBegin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguardingand Health & Safety issues and acting and following up on all concerns appropriately.Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others.Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.Are financially responsible. We make financial choices carefully based on the needs of the children, students and our schools.Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.ISP Commitment to Safeguarding PrinciplesISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures, including an online due diligence search, references and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.ISP Commitment to Diversity, Equity, Inclusion, and BelongingISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, ethnicity, sexual orientation and gender expression, age, disability status, neurodivergence, socio-economic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.