Project Coordinator

Job Title: Project CoordinatorAbout The CompanyA a leading provider of complex infrastructure and utility construction services, specializing in the design, installation, and maintenance of critical power delivery systems. Their projects support essential energy networks across the region, partnering with utilities, municipalities, and private clients to deliver safe, reliable, and high-quality solutions. With a strong commitment to safety, innovation, and workforce development, they foster a collaborative environment where employees can grow their careers while contributing to impactful infrastructure projects.Position OverviewThe Project Coordinator plays a critical role in supporting the successful delivery of infrastructure projects by partnering closely with Project Managers and field teams. This position blends project operations, documentation, and regulatory compliance, ensuring projects are executed safely, efficiently, and in accordance with all requirements. Serving as a key point of contact for permitting and coordination activities, the Project Coordinator is responsible for tracking project progress, managing documentation, and facilitating communication between stakeholders. This role requires strong organizational skills, attention to detail, and the ability to proactively navigate complex permitting processes involving local jurisdictions, utility providers, and landowners.Key ResponsibilitiesCollaborate with Project Managers, field teams, and leadership to support project execution in alignment with OSHA and internal safety standardsCoordinate and support project meetings (daily, weekly, monthly), including preparing agendas, recording minutes, and tracking action itemsMaintain organized electronic project files using Microsoft Office, SharePoint, and project controls systems (e.g., EcoSys, B2W)Coordinate subcontractors, vendors, and suppliers to ensure timely delivery of materials, equipment, and servicesPrepare and distribute work packages to field teams; maintain production trackers and audit timesheets for accuracySupport project closeout processes, including as-built documentation, punch list tracking, and lessons learnedResearch, prepare, and submit permit applications to local, state, and federal agenciesServe as a liaison between internal teams, clients, utilities, regulatory agencies, and landownersTrack permit progress through approval and construction phases, ensuring compliance with all requirementsCoordinate land access agreements and support site access needs for field operationsIdentify and communicate regulatory impacts to project stakeholdersContribute to the continuous improvement of permitting workflows and project coordination processesManage competing priorities in a fast-paced environment while maintaining professionalism and clear communicationRequired QualificationsHigh school diploma or equivalentMinimum 1 year of experience in project coordination, construction, or project controlsAt least 1year of experience in administrative, permitting, or customer-facing rolesWorking knowledge of construction practices, project lifecycle phases, budgeting, and contract coordinationUnderstanding of permitting processes with experience working with municipalities, utilities, or regulatory agenciesAdvanced proficiency in Microsoft Office (Excel, Word, Project, Visio, Access)Experience with project controls tools such as EcoSys, B2W, or similar systemsStrong attention to detail with the ability to review and validate project dataExcellent written and verbal communication skillsAbility to manage multiple priorities and meet deadlines in a dynamic environmentSelf-starter with strong problem-solving skills and a proactive mindsetPreferred QualificationsExperience in infrastructure, utilities, or construction environmentsProven ability to coordinate across diverse stakeholder groups (clients, agencies, utilities, landowners)Experience supporting subcontractors, vendors, and material logisticsFamiliarity with facilitating project meetings and tracking deliverablesInterest in advancing into Project Management or related leadership rolesExperience improving processes, particularly in permitting and documentation workflowsStrong organizational skills with experience managing structured document systemsProfessional presence in external meetings with stakeholders and regulatory agenciesWork EnvironmentThis position is based onsite in Rancho Cucamonga, offering close collaboration with an experienced and supportive project team. The role provides hands-on exposure to both office-based project coordination and field operations, including occasional site visits.You will regularly interact with project managers, field personnel, and stakeholders while working within a fast-paced, team-oriented environment. The position emphasizes safety, continuous learning, and career development, providing a strong foundation for growth into Project Management or related roles.Job Type & LocationThis is a Contract to Hire position based out of Rancho Cucamonga, CA.Pay And BenefitsThe pay range for this position is $24.00 - $28.00/hr.RequirementsEligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)Workplace TypeThis is a fully onsite position in Rancho Cucamonga,CA.Application DeadlineThis position is anticipated to close on May 26, 2026.About ActalentActalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.