Office Coordinator

Job Description Professional Search Group OC is partnering with a well-established manufacturing organization to identify an organized and proactive Office Coordinator to support daily office operations, client communication, and administrative functions. This company specializes in high-precision machined components serving industries such as aerospace, defense, pharmaceutical, and aircraft manufacturing, and maintains ISO and ITAR certifications.The ideal candidate will be a polished professional with strong administrative experience, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment. Experience supporting manufacturing, industrial, or technical environments is highly preferred.Office Coordinator Responsibilities:Answer and route incoming calls, emails, and visitor inquiries professionallyCoordinate day-to-day office operations and administrative activitiesPrepare documents, reports, correspondence, and internal communicationsAssist with basic accounting support, invoice tracking, and payroll-related administrative tasksMaintain organized records, files, and operational documentationSupport office leadership with scheduling, coordination, and general administrative needsClient & Sales CoordinationServe as a primary point of contact for customers and internal departmentsSupport incoming sales inquiries and route leads to the appropriate team membersMaintain accurate customer records and CRM updatesAssist with data entry related to customer accounts, orders, and project trackingHelp coordinate communication between clients, production, and management teamsSupport business development efforts through follow-up communication and relationship managementOperations & Team SupportCoordinate with production and operations teams to ensure customer requests and deadlines are communicated effectivelyTrack ongoing projects and provide status updates when neededAssist with office process improvements and operational organizationProvide general support across departments to maintain workflow efficiencyOffice Coordinator Qualifications3+ years of administrative, office coordination, or customer support experienceExperience within manufacturing, industrial, aerospace, or technical environments is a plusPrevious experience supporting sales teams or client communication preferredFamiliarity with CRM systems and Microsoft Office Suite requiredExperience with ERP systems or JobBOSS is a plusApply with Professional Search Group OC today!