EXEC ADMINISTRATIVE ASST II

EXEC ADMINISTRATIVE ASST II Job Number: 419085 Description JOB ANNOUNCEMENTEXECUTIVE ADMINISTRATIVE ASSISTANT IIDEPARTMENT OF BUSINESS AFFAIRS AND CONSUMER PROCTECTIONManagementNumber of Positions: 1Starting Salary: $76,476Applications for this position will be accepted until 11:59pm CDT on 05/22/2026Under general supervision, provides confidential secretarial and administrative support to the Commissioner and performs related duties as required.ESSENTIAL DUTIESRelieves the Commissioner of clerical and administrative type functions including overseeing the work of other administrative office support staff in the executive officeDemonstrates organizational skills, implementing administrative work procedures to ensure office of the Commissioner runs smoothly and efficientlyScreens visitors and telephone calls; takes messages and uses judgement in forwarding calls to appropriate personnel for response and resolutionMaintains the Commissioner's calendar and schedules appointments; schedules meeting rooms and manages meeting arrangements and logisticsBriefs and prepares Commissioner for meetingsRelays requests for information and directives from the Commissioner to departmental staff and provides status reportsProvides summaries of incoming mail, meeting requests and other items requiring the Commissioner's attention and responseTakes dictations and transcribes; takes notes at meetings and prepares summariesReviews correspondence and other materials requiring Commissioner's signature before presenting for signatureMaintains confidentiality of all materials and filesCommunicates with departmental managers, city official and external customers to apprise the Commissioner on the status of various projects or of critical issuesDemonstrates ability to use MS Word and Excel in typing a variety of correspondence and creating spreadsheets and databases to maintain and track informationPrepares Power Point materials including charts and presentationsConducts research and prepares correspondence in response to inquiries or information requests for the Commissioner's signatureWorks on special projects and handles special assignments as directed by CommissionerMakes travel and hotel arrangements and prepares paperwork for travel reimbursementsAdditional duties may be required for this positionLocation: 121 N. LaSalle St., Room #805Days: Monday - FridayHours: 8:30am - 4:30pmTHIS POSITION IS EXEMPT FROM THE CAREER SERVICEQualifications MINIMUM QUALIFICATIONSSix (6) years of work experience performing secretarial and/or administrative support functions, ORGraduation from an accredited college with an Associate's degree, plus four (4) years of work experience performing secretarial and/or administrative support functions, ORGraduation from an accredited college or university with a Bachelor's degree from an accredited college or university, plus two (2) years of work experience performing secretarial and/or administrative support functions, ORGraduation from an accredited college or university with a Master's degree or higher from an accredited college or university, plus one (1) year of work experience performing secretarial and/or administrative support functionsSELECTION REQUIREMENTSInterested applicants can submit a resume and cover letter for consideration to BACPHR@cityofchicago.org.For Information on our employees benefits please visit our benefits website at:https://www.chicago.gov/city/en/depts/fin/benefits-office.htmlFor Information on our salary and title structure visit our classifications website at:https://www.chicago.gov/content/dam/city/depts/dhr/supp_info/JobClassification/2025_Classification_and_Pay_Plan.pdfALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.The City of Chicago is an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.City of ChicagoBrandon Johnson, MayorJob Posting : May 15, 2026, 5:00:00 AM | Closing Date (Period for Applying) - External : May 23, 2026, 4:59:00 AM BU : 10 | Salary : $76,476 Pay Basis : Yearly