Executive Personal Assistant

Athena Group AdvisorsAthena Group Advisors (“Athena”) is the dedicated multi-family office of a life sciences and biotech investment firm.Position OverviewAthena is seeking a highly organized, proactive Executive Assistant / Personal Assistant to support an Executive. This role will report to the Executive.This role is ideal for someone who thrives in a dynamic environment, enjoys managing both professional and personal priorities, and brings a solutions-oriented approach to complex schedules and responsibilities. Candidates must be familiar with family office/ high-net-worth clients and possess the ability and resourcefulness to proactively and seamlessly manage day-to-day activities, actively problem-solving to achieve high-impact results.This position supports mission-driven initiatives alongside personal priorities and requires strong coordination, systems comfort, and operational execution.Key Responsibilities Executive Assistant:Manage and prioritize the Executive’s professional calendar, coordinating meetings across a range of mission-driven initiatives and external partnersPrepare agendas, background materials, and take notesCoordinate logistics for internal and external meetings, including but not limited to venues, conference rooms, A/V, and cateringMaintain organized systems for contacts, materials, and documentation across platformsUtilize task management tools to track deadlines and deliverablesAssist with expense tracking and record keepingSupport special projects as they arisePersonal Assistant:Manage and prioritize the Executive’s personal calendar, including but not limited to coordination of childcare, school activities, appointments, and schedulingProvide day-to-day support to the Executive, balancing personal and professional prioritiesSupport personal projects and household initiatives (e.g. summer programming, home-related projects) including coordination and follow-upCarry out personal and ad-hoc errandsWork with the Director of Property Management to prepare homes for events and guestsProvide home(s) access to vendors and tradespeopleCommunications & Systems SupportProvide backend support for communications, including newsletters, event materials, and website updatesClean, format, and maintain contact data and distribution listsCoordinate collection and organization of materials ensuring polish and consistency for internal and external use (e.g. slides, documents)Work comfortably across multiple systems and toolsQualifications & Experience7-10+ years of experience supporting executive leaders, ultra-high-net-worth families, private households, family offices, or working in luxury hospitality environmentsStrong ability to manage multiple priorities, maintain complete confidentiality and exercise discretion and superior judgment in a fast-paced environment with a strong sense of urgencyExceptional organizational and operational skills with strong attention to detail, flexibility, and excellent written and verbal communication skillsPositive, collaborative, and highly responsive attitudeAbility to proactively anticipate needs and problem solveStrong client service mindset with the ability to build trusted relationshipsProficiency with CRM systems (HubSpot or similar), task management tools (Asana or similar), marketing and design tools, (Canva or similar), Google Workspace, and Microsoft Office applicationsBachelor’s degree preferredPhysical RequirementsThis candidate must be based in the NYC area.Athena’s policy requires all professionals to be in the office at least four days per week. This position may require additional on-site flexibility, including weekend or after-house flexibility as circumstances dictate.Compensation & BenefitsThe base salary for this New York-based position ranges from $125,000 - $150,000 base salary, depending on experience, skills, and responsibilities. Actual salary may vary based on qualifications and the level at which the role is hired. In addition to the base salary, the role includes a discretionary incentive compensation program, and a comprehensive benefits package, including medical and life insurance, retirement plans, tax-free savings options, and access to additional healthcare programs.