Event Material Coordinator

About the RoleWe are looking for a highly organized, detail-driven Event Materials Coordinator to own the end-to-end preparation and delivery of materials for live events. This role is critical to ensuring every event runs seamlessly behind the scenes.You will be responsible for coordinating, tracking, and delivering all materials needed for events across multiple divisions. When events run smoothly and everything is exactly where it should be, it’s because of you.What You’ll DoOwn the full lifecycle of event materials from request to deliveryCoordinate production of all materials to ensure accuracy, completeness, and readinessManage timelines and workflows to meet event deadlines without last-minute issuesWork cross-functionally with internal teams to confirm event needs and requirementsMonitor inventory levels and proactively reorder suppliesAssemble, package, and ship event materials to various locationsTrack all materials, shipments, and tasks through internal systemsEnsure all event materials arrive on time and in fullWhat Success Looks Like100% of event materials delivered on time and completeZero preventable errors in materials at eventsClear visibility into inventory with no last-minute shortagesStrong coordination across teams with no confusion or delaysWhat We’re Looking ForHighly detail-oriented with strong organizational skillsAbility to manage multiple projects and deadlines simultaneouslyProactive and solution-focused mindsetStrong communication skills and follow-throughComfortable working in a fast-paced, deadline-driven environmentExperience with logistics, operations, or event coordination preferredAbility to lift and move materials and boxes as neededTools & SystemsProject management tools (e.g., Trello, SharePoint)Inventory and tracking systemsMicrosoft Office (Excel, Word)Shipping platforms (FedEx, USPS)Why This RolePlay a key role in the success of high-impact eventsFast-paced, team-oriented environmentOpportunity to own and improve operational processesVisible impact on event execution and client experienceIf you’re someone who thrives on organization, execution, and making things happen behind the scenes, we’d love to hear from you.