Executive Assistant – Real Estate Development (Bilingual Spanish)

Job description EXECUTIVE ASSISTANT WANTED NOW We are a real estate development company seeking a highly organized, proactive Executive Assistant who is fluent in Spanish and English and comfortable working in person across offices and active job sites. This role is critical in supporting leadership, coordinating with contractors and vendors, and ensuring smooth day-to-day operations across multiple development projects. This is not a virtual position. The ideal candidate is polished, dependable, and confident communicating with contractors, consultants, city offices, and internal stakeholders — often in Spanish. RESPONSIBILITIES: Executive & Administrative Support Manage calendars, meetings, site visits, and travel for executives Handle emails, calls, and correspondence in both English and Spanish Prepare reports, presentations, and internal documentation Maintain organized digital and physical filing systems Project & Job Site Coordination Attend job sites and act as a liaison between executives and contractors Coordinate schedules with architects, engineers, inspectors, and vendors Track permits, inspections, invoices, and project documentation Assist with bid packages, proposals, and construction admin tasks Bilingual Communication Translate verbal and written communication between English- and Spanish-speaking parties Draft professional emails, notices, and documents in both languages Support negotiations, walkthroughs, and meetings with Spanish-speaking contractors or partners QUALIFICATIONS: Fluent in Spanish and English (spoken and written — required) 3+ years experience as an Executive Assistant, Project Coordinator, or Administrative Manager Experience in real estate, construction, development, architecture, or property management preferred Comfortable working on-site and traveling locally to job sites Strong organizational skills and ability to juggle multiple projects Professional demeanor with contractors, city officials, and executives Preferred Skills (Nice to Have) Familiarity with real estate or construction terminology Experience with permits, inspections, or city departments CRM, Excel, Google Workspace, or project-management tools Valid driver’s license and reliable transportation Compensation & Benefits Hourly or salaried, based on experience Opportunity for growth within a real estate development firm Exposure to high-level development projects and leadership We work on diverse projects ranging from single resident homes in Beverly Hills to commercial properties all across Los Angeles (bars, apartments, etc). Every day with us is a different and exciting story. If you like trying new things, we're the perfect job for you. We don't want someone who prefers doing the same boring thing every day. If you feel like you are a fit, feel free to reach out! Job Types: Full-time Pay: $20.00 - $22.00 per hour *pay increase opportunities Expected hours: 40 – 60 per week Schedule: Day shift Monday to Friday Weekends as needed Work Location: In person at office (based in Los Angeles) Flexible to meet on location properties if needed as well Job Type: Full-time Pay: $20.00 - $22.00 per hour Experience: Microsoft Excel: 1 year (Preferred) Microsoft Powerpoint: 1 year (Preferred) Ability to Commute: Los Angeles, CA (Preferred) Ability to Relocate: Los Angeles, CA: Relocate before starting work (Preferred) Work Location: In person