Administrative Assistant

The Gilchrist Law Firm, P.A. is a professional law firm dedicated to providing high-quality legal services to private clients, businesses, and federal government entities. GLF is committed to delivering thoughtful legal solutions while maintaining the highest standards of professionalism, integrity, and client service. The firm regularly supports federal agencies by providing qualified legal professionals to assist with litigation support, legal research, and case preparation.We are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and provide direct assistance to the Legal Administrator. This role is essential to maintaining efficiency across administrative, billing, and front-office functions in a fast-paced professional environment.Key ResponsibilitiesPhone System ManagementAnswer and route incoming calls with professionalism and efficiencyScreen calls, prioritize messages, and ensure timely follow-upsMaintain phone systems, including voicemail setup, directory updates, and basic troubleshootingMail & Office CoordinationSort, scan, and distribute incoming mail and packagesPrepare and manage outgoing mail and courier servicesMaintain accurate mail logs for billing and compliance purposesBilling & Administrative SupportAssist with the billing process, including organizing invoices and tracking paymentsPerform data entry, reconcile accounts, and support resolution of billing discrepanciesMaintain organized records of billing and financial documentationGeneral Office SupportProvide day-to-day administrative support to the Office AdministratorManage office supplies, coordinate meetings, and maintain filing systemsAssist with onboarding new employees, including documentation and system access setupEnsure the office environment remains professional, organized, and efficientQualificationsStrong time management and organizational skillsExcellent verbal and written communication abilitiesHigh attention to detail and ability to multitask effectivelyProactive, reliable, and solutions-orientedEducation & ExperienceHigh school diploma or equivalent required (additional coursework in office administration is a plus)2+ years of administrative support experience, preferably in a legal or professional services environmentBenefitsHealth InsuranceDental InsuranceVision InsuranceLife InsuranceEmployee Assistance Program (EAP)Paid Time Off (PTO)