Receptionist/Administrative Assistant

Receptionist/Administrative Assistant White Plains litigation firm is searching for a Receptionist/Administrative Assistant to join our team. Duties include but are not limited to: Front Desk & Office Support:Serve as primary point of contact: greet visitors, answer and route high-volume calls, and manage deliveries Process, distribute, and manage incoming/outgoing mail and faxes Maintain a professional office environment, including kitchen upkeep, supply inventory, ordering, and organization Prepare conference rooms and provide refreshments for meetings Administrative Support:Serve as the primary point of contact for all client intakes, managing a high volume of phone inquiries and conducting intake calls. Track and process all online intake submissions, ensuring accurate data entry, timely follow-up, and consistent communication throughout the intake process. Assist with setting up and coordinating food and beverage orders for meetings, depositions, mediations, and firm events Assist with firm calendar management, including scheduling conference rooms and maintaining on-call schedules Handle check deposits Provide general administrative support, including copying, scanning, document preparation, and mailing Draft Legal Services Agreements (LSAs) and occasionally assist with conflict checks Assist with CRM management, including updating contacts and assist with maintaining assigned gift lists Provide overflow support to attorneys and paralegals, including trial preparation (binders, exhibits, files) Maintain and organize electronic files and document management systems Assist Managing Partner and Marketing Director as needed (e.g., invoices, business development support) Perform other administrative duties as assigned Required Qualifications: Associate Degree (required) Our preferred candidate has: Bachelors Degree Microsoft Office Suite: 1 year minimum Exceptional attention to detail Excellent work ethic Outstanding communication skills Salary Range: $50K- $60K