CLERK IV

State of New Hampshire Job Posting Department of Transportation Bureau of Mechanical Services 33 Smokey Bear Boulevard / Concord, NH CLERK IV Position #20256 37.5 Hours per Week The starting pay range for this position is $17.81 - $23.39 per hour ****************************************************** ~ NEW HAMPSHIRE DOT ~ Build Your Career. Build Your Community. Build New Hampshire. ****************************************************** The State of New Hampshire, Department of Transportation, Bureau of Mechanical Services, has a full-time vacancy for a Clerk IV. SUMMARY: To perform a wide range of office related functions for the Bureau of Mechanical Services. YOUR EXPERIENCE COUNTS - Under a recent change to the rules, an applicant's relevant experience now counts towards formal education degrees referenced below! See Per 405.01 . 18 Months of additional relevant experience = Associate's degree 36 Months of additional relevant experience = Bachelor's degree 54 Months of additional relevant experience = Master's degree MINIMUM QUALIFICATIONS: Education: High school diploma or high school equivalency credential. Each additional year of approved formal education may be substituted for one year of required work experience. Experience: Three years of experience in a clerical position including supervisory experience. License/Certification: None Required RECOMMENDED WORK TRAITS: Knowledge of modern office practices, procedures and equipment. Knowledge of English, spelling and arithmetic. Knowledge of office record keeping and reporting. Knowledge of departmental policies, rules, regulations, procedures, organization and function. Knowledge of state governmental organization and of occupations common to public organizations. Knowledge of the principles and practices of public administration. Knowledge of sources of information and the methods and techniques used in administrative research. Ability to gather, assemble, correlate and analyze facts and identify existing or potential problems. Ability to conduct studies and analyses contributing to the development of sound operational procedures. Ability to present ideas clearly and effectively orally and in writing. Ability to establish and maintain effective working relationships with other employees and the general public. Must be willing to maintain appearance appropriate to assigned duties and responsibilities as determined by the agency appointing authority. RESPONSIBILITIES: Audits timesheets and leave slips for completeness and accuracy for all Bureau employees and prepares the payroll for audit. Maintains leave records and responds to all requests for information regarding leave time. Runs leave audit reports utilizing NH First for all bureau employees. Serves as MATS Labor and Equipment Manager I for the Bureau. Performs all functions of the pool vehicle reservation system including making reservations, tracking utilization and running various reports. Works with operators to maintain accurate records. Makes maintenance appointments, tracks mileage, and runs mileage reports. Performs secretarial, clerical and receptionist duties, maintains Bureau inventory of office supplies and maintains building visitor log. Distributes information and correspondence from the Bureau mail distribution center and Bureau e-mail to enhance the operation capability of administrative office support functions. Updates and maintains the annual vehicle inventory, tool inventory, tool acquisitions and inventory to surplus. Assembles and reconciles financial data associated with the acquisition, operation, repair and sales of the Department’s fleet vehicles and equipment as needed. Reconciles financial records to provide financial tracking and budget control of specific Bureau projects as needed. Assists with the preparation of payment documents charged to Bureau accounts as needed. Assists with maintaining vehicle registrations for the Department’s fleet by organizing and distributing registrations to the respective Bureaus and Districts. Performs administrative duties in the absence of the Administrative Secretary. Cross trains and provides coverage for other support staff. Disclaimer Statement : The supplemental job description lists the essential functions of the position and is not intended to include every job duty and responsibility specific to the position. An employee may be required to perform other related duties not listed on the supplemental job description provided that such duties are characteristic of that classification. For assistance creating your talent profile or applying online please contact Mikayla Collins, Recruitment Specialist at (603)-271-8026 or at Mikayla.A.Collins@dot.nh.gov . For additional information contact Tara Merrified, Administrator, at 603-271-1647 or Bureau38@dot.nh.gov . *TOTAL COMPENSATION INFORMATION The State of NH total compensation package features an outstanding set of employee benefits, including: HMO or POS Medical and Prescription Drug Benefits: The actual value of State-paid health benefits is based on the employee's union status, and employee per pay period health benefit contributions will vary depending on the type of plan selected. See this link for details on State-paid health benefits: https://www.das.nh.gov/hr/benefits.aspx Value of State's share of Employee's Retirement: 13.85% of pay Other Benefits: * Dental Plan at minimal cost for employees and their families ($500-$1800 value) * Flexible Spending healthcare and childcare reimbursement accounts *State defined benefit retirement plan and Deferred Compensation 457(b) plan Work/life balance flexible schedules, paid holidays and generous leave plan $50,000 state-paid life insurance plus additional low-cost group life insurance Incentive-based Wellness Program (ability to earn up to $500) Total Compensation Statement Worksheet: https://www.das.nh.gov/jobsearch/compensation-calculator.aspx Want the specifics? Explore the Benefits of State Employment on our website: https://www.das.nh.gov/hr/documents/BenefitBrochure.pdf https://www.das.nh.gov/hr/index.aspx EOE – Equal Opportunity Employer, including disability/veterans TDD Access: Relay NH 1-800-735-2964