Document Management Specialist

Title: Document Management SpecialistLocation: Washington, DC (Position Can be remote on Along Northeast Corridor: MA, CT, NY, PA, NJ, DE, MD, DC, VA)Duration: 4 monthsAbout Cogent InfotechAt Cogent Infotech, we believe in creating opportunities that empower individuals and transform organizations. With over 23 years of excellence in consulting and talent solutions, we pride ourselves on building inclusive workplaces and driving innovation in everything we do. Our diverse teams bring unique perspectives to help deliver cutting-edge solutions to global clients across both public and private sectors.Position SummaryThe client is looking for Document Management Specialist.Required Qualifications and Skills:Document Retrieval & VerificationMonitor and review the Iron Mountain FTP site to confirm all required files are successfully downloaded.Ensure completeness and accuracy of retrieved documents before further processing.Document Management & OrganizationApply standardized naming conventions when uploading files into Documentum.Maintain backup copies of documents by securely transferring them to designated SharePoint sites.Organize and maintain structured document repositories to support easy retrieval and audit readiness.Data Quality & File OptimizationConduct regular reviews of shared file locations (e.g., S drive, SharePoint) to identify duplicate or redundant files.Consolidate and relocate documents to appropriate repositories to improve system efficiency and usability.Real Estate Documentation SupportReview scanned deed files, separate and categorize documents appropriately, and update associated land schedules.Ensure real estate documentation aligns with internal tracking systems and reflects accurate property records.Records Evaluation & ComplianceAnalyze scanned documents from Iron Mountain to determine relevance to Client’s real estate portfolio.Assign proper classification and filing to ensure compliance with document retention and governance standards.Equal Opportunity & Inclusion StatementCogent Infotech is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment where everyone feels welcome and valued. We encourage applications from individuals of all backgrounds, identities, abilities, and experiences. If you’re excited about this role but don’t meet every requirement, we still encourage you to apply.Application ProcessPlease submit your resume and a short cover letter through our online portal. Our process includes an initial resume review, a virtual interview, and a short technical assessment. If you need accommodations, feel free to inform us—we are happy to assist.Join UsAt Cogent Infotech, your ideas matter. Join a purpose-driven organization that celebrates diversity, encourages collaboration, and invests in your future.