Executive Assistant

Executive Administrative AssistantThe Executive Administrative Assistant, based in our Boston headquarters in the Back Bay, will provide administrative support to Gordon Brothers' CFO & Chief Operating Officer. The role will include communicating with internal and external executives, departments, and teams and solve problems in real-time, while focusing efforts on immediate priorities and operating with efficiency. The ideal candidate will be professional and discreet in all communication and keep all active priorities well-organized and current. Key Responsibilities Make decisions on behalf of executives to proactively resolve calendar conflicts with your understanding of the priority of meetings for calendar management, business/personal meetings, and event planning Use good judgement to screen and respond to incoming calls/emails, assess situations, handle requests, resolve conflicts, and determine the best use of the executive's time Coordinate internal and external meetings, including meeting agendas and supporting materials Prepare a variety of correspondence including client letters, internal reports, and presentations while ensuring timeliness and accuracy of all materials Provide support during occasional outside of business hours to address urgent, last?minute needs or travel-related changes Communicate with a wide variety of high-level executives to exchange critical and/or sensitive information and expedite matters on behalf of the executives Monitor progress on important matters and follow up to ensure completion Coordinate travel arrangements including all air, hotel and car reservations using your discretion to identify the most appropriate, cost-effective, and convenient logistics Prepare itineraries and expense reports Serve as Project Manager on select business projects tied to the organization and/or the executive Role Requirements Our ideal candidate will have previously supported senior executives for at least 7 years and will be an excellent communicator who works well with people at all levels You will thrive in a fast-paced, entrepreneurial culture and manage multiple and shifting priorities Your professionalism, poise, relentless attention to detail, and impeccable organizational skills will allow you to work in a high-pressure environment Excellent technical skills: MS Office suite essential, with proficiency in Outlook, PowerPoint, Office 365 You will maintain absolute discretion, highest level of confidentiality and demonstrate good judgment Gordon Brothers offers a very competitive total compensation package, including base salary and bonus plan, health insurance, dental benefits, a generous 401(k) match, time off benefits, and more. In compliance with the Americans with Disabilities Act (ADA), please contact the Human Resources department if you have a disability and need reasonable accommodation with any part the application process. Requests will be considered on a case-by-case basis. Gordon Brothers is an Equal Opportunity Employer.