Partnership & Events Coordinator

PARTNER & EVENTS COORDINATOR Reports to: Executive Director of Partnership & Events Please send resume & cover letter to amiceli@discoverlongisland.com Description: The Partnership & Events Coordinator will work directly with the Partner & Events team to execute all administrative tasks and departmental needs pertaining to events and partner accounts. This position will require a fluid schedule, having to work weekends and evenings when necessary. Partnership & Events: Support on-site during Discover Long Island activations and events, managing the entire registration process seamlessly. Additionally, contribute to event setup and breakdown tasks. Assist in preplanning, maintaining, and post-event needs, including securing location, site inspections, and event notifications. Maintain CRM database and Project Management platforms. Assist in partner and sponsorship onboarding, outreach, presentations, and program tracking as needed. Assist in partnership communications, dues remittance, Partner training, education, and events. Onboarding Partners such as: Creating partner accounts on the CRM, hosting partner training Zoom sessions, posting on the partner dashboard, and occasionally engaging with potential partners to discuss the benefits of joining Discover Long Island. Help with the management of the Eventbrite account Occasionally creating invitations and save the dates for events Oversee both tourism@discoverlongisland.com and membership@discoverlongisland.com emails and inquiries, fielding partner and visitor outreach. Assist in general office administration projects as needed. (i.e., covering the phones, purchase orders, etc.) Perform all other related duties as assigned by Executive Director of Partnership Engagement & Events and President & CEO. Qualifications: Event experience preferred Excel experience preferred Account management experience preferred Digital Media experience is a plus Additional Information During seasonal periods or for specific projects this position will be on a fluid work schedule and will be asked to work some nights and weekends with advanced notice. This position must have reliable transportation and must be able to have access to a vehicle during work hours to complete job tasks outlined above. Excellent writing skills including a strong command of grammar, usage, and vocabulary. Skilled in establishing and maintaining effective working relationships with employees, management, outside agencies. Skilled in organizing workflow and managing multiple projects. Proficient in the use of computers and related equipment, hardware and software applicable to area of assignment. Advanced user knowledge of the following software, sufficient for performing direct tasks as well as training others to use: CRM System (Customer Relationship Management)/Web-based database programs, Outlook, MS Teams, Mailchimp, MuckRack, Canva... Ability to work under deadlines and stressful situations. May be required to work extended hours, evenings, and weekends. Ability to define and resolve problems quickly and effectively. Ability to write clear, concise reports and business correspondence. Well-organized, self-motivated, and proactive.