Workplace Experience Coordinator - AI Startup - San Mateo (Onsite)

Workplace Experience CoordinatorOur client, an innovative and well-funded AI startup, is seeking a Workplace Experience Coordinator to join their growing team. This position sits at the intersection of People Operations and Workplace Operations, ensuring both internal processes and the physical office environment run smoothly and scale effectively. You'll work cross-functionally with teams such as Engineering, IT, Finance, and Legal, as well as external vendors. The ideal candidate thrives on creating an exceptional employee experience, from onboarding through day-to-day operations.This is an incredible opportunity to join during a period of rapid growth, where you can build out process and really make an impact!Workplace OperationsOversee day-to-day office operations, including facilities, supplies, and vendor coordinationManage relationships with service providers (e.g., building management, security, IT/AV, catering, furniture)Develop and maintain scalable workplace systems and processesTrack and manage budgets, identifying cost-saving opportunities and efficiency improvementsPeople OperationsMaintain accurate employee records and ensure data integrity across HR systemsManage employment verification processes (including I-9 compliance)Coordinate onboarding logistics, including documentation, system access, and orientationPartner with internal teams to deliver a strong new hire experienceSupport offboarding processes and documentationHandle sensitive employee data with a high level of confidentialityIdentify opportunities to streamline and improve workflows, including leveraging automation toolsEmployee Experience & SafetySupport employee engagement initiatives, events, and in-office programmingPartner on onboarding experiences and team-building effortsMaintain workplace safety standards, including emergency preparedness and ergonomic supportProactively identify and resolve operational issues to ensure a smooth employee experienceThe Essentials2+ years of experience in People Operations, Office Management, Workplace Operations, or similar rolesPassion for & knowledge of AI tools a plus!Experience working at a tech startup and/or high-growth tech company preferredExpert project management skills & experienceSelf-starter with the ability to thrive in a high-growth environmentAdaptable nature and ability to shift priorities as neededStrategic & process-oriented mindsetSuperb organizational skillsThe Cherry On TopOpportunity to join an exciting startup on the ground floor!Well-funded company, established customer base, and innovative productLocation: San Mateo, CA (Onsite - 3 to 5 days per week depending on needs)Compensation: $70k -105k base salary + equity + benefits (exact compensation will vary based on skills, experience, and expertise)