Office Coordinator

Need local Denver, CO based consultantsIn-Person interview required for final roundAbout R Systems:R Systems is a leading digital product engineering company that designs and develops chip-to-cloud software products, platforms, and digital experiences that empower its clients to achieve higher revenues and operational efficiency. Our product mindset and engineering capabilities in Cloud, Data, AI, and CX enable us to serve key players in the high-tech industry, including ISVs, SaaS, and Internet companies, as well as product companies in telecom, media, finance, manufacturing, and health verticals. We Are Great Place to Work Certified in 10 countries with a full-time workforce [India, USA, Canada, Poland, Romania, Moldova, Indonesia, Singapore, Malaysia & Thailand]! We are recognized as one of the Best Tech Brands 2024 by the Times Group and India's Top 500 Value Creators 2023 by Dun & Bradstreet.Job Description: Seeking a reliable, highly organized Office Coordinator to support day today administrative operations, provide coordination support for projects, and assist with office management activities. This role provides direct administrative support to a Vice President and their direct reports and works closely with project managers and internal teams to keep work organized, moving forward, and on track. Required Qualifications3–5 years of experience in administrative, office coordination, and/or project support rolesExperience supporting a senior leader (Senior Director or VP level)Demonstrated ability to manage competing priorities, multitask effectively, and operate with minimal direction Must Have:Executive & Administrative SupportExperience supporting a VP/Directorlevel leader (ideally multiple leaders)Complex calendar management, including conflict resolution, prioritization, and timezone coordinationMeeting coordination, including agendas, logistics, notes/minutes, and action item trackingExpense report preparation, submission, and trackingPreparation of routine materials such as presentations, reports, and organizational updatesProven ability to handle confidential information with professionalism and discretion Organization, Prioritization & ExecutionStrong organizational skills with the ability to prioritize competing demandsAbility to manage multiple tasks and shifting priorities with minimal supervisionHigh attention to detail and strong followthrough to ensure closureComfort working independently in a fastpaced environment Office Operations / Onsite SupportSupport daily office operations and logistics (visitors, conference rooms, supplies)Coordinate office supplies and workspace need, including requests, replenishment, and vendor supportServe as a point of contact for routine office inquiries and requestsAssist with basic facilities coordination, including ticket submission, followup, and escalationOnboarding coordination for new hires (workspace, equipment requests) Communication & Stakeholder ManagementClear, professional written and verbal communication skillsConfidence interacting with executives and crossfunctional teamsAbility to follow up, escalate appropriately, and ensure timely resolutionProfessional presence with a strong customerservice mindset Tools & TechnologyStrong proficiency in Microsoft OutlookWorking knowledge of Word, Excel, PowerPointAbility to quickly learn and adapt to internal tools and systems (ticketing, travel/expense, collaboration tools) NICE TO HAVEProject / Program SupportExperience supporting a PMO or program environment and tracking multiple workstreamsFamiliarity with basic project artifacts (action trackers, status updates, RAID logs)Comfort maintaining cadence and nudging stakeholders to ensure progressProcess Improvement / Operational ExcellenceExperience improving admin/office processes (templates, playbooks, repeatable workflows)Ability to build simple tracking systems (Excel lists, SharePoint libraries)Continuous improvement mindset (identifies friction and proposes solutions)Advanced ToolsSharePointMSFT Project, JiraWhy Join R Systems?Frequent Internal Hackathons: Engage in dynamic competitions with exciting prizes to keep your skills sharp.Cultural Celebrations: Strengthen our familial bonds through shared celebrations, fostering a sense of community.Diverse Project Exposure: Work on a variety of projects across sectors like Healthcare, Banking, e-commerce, and Retail, collaborating with leading global brands.Centre of Excellence (COE): Benefit from technical guidance and upskilling opportunities provided by our team of technology experts, helping you navigate your career path.E-Learning Platform: Gain access to comprehensive e-learning platforms coupled with a robust mentorship program to enhance your skills.Open Door Policy: Embrace a culture of mutual support, respect, and open dialogue, promoting a collaborative work environment.If you are passionate and excited about working in a fast-paced, innovative environment, we would love to hear from you!#LI-AP2R Systems is an equal opportunity employer that does not discriminate against any employee or job applicant because of race, color, religion, national origin, sex, physical or mental disability, age, or any other characteristic protected by law. We strive to build a team that reflects the diverse communities we serve, and we actively encourage applications from individuals of all backgrounds and experiences. Our commitment to equal opportunity extends to all aspects of employment, including recruitment, hiring, training, promotion, and benefits.Employers have access to artificial intelligence language tools ( AI ) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.