Staff Accountant II

Job Title: Staff Accountant IILocation: Clayton State UniversityRegular/Temporary: RegularFull/Part Time: Full-TimeJob ID: 294175About UsLocated in Morrow, Georgia, Clayton State University is roughly 15 miles southeast of downtown Atlanta. The university offers employees an adaptable, collaborative environment that fosters professional and personal development.The university is committed to having a positive impact on the State of Georgia and beyond by serving students and the community through broadening access to high-quality education and advancing workforce development. Clayton State offers multiple certificates, Associate's, Bachelor's, and Master's Degree programs, which currently enroll over 5,500 students in challenging campus and online courses.Clayton State's main campus is situated on 214 beautiful acres in a lakeside setting just minutes from downtown Atlanta, making access to the vibrant metropolitan area swift. The Atlanta-Journal Constitution has named the university a Top Workplace in Atlanta for six consecutive years. The Chronicle of Higher Education also named Clayton State one of 79 higher education institutions across the nation in its list of 2017 Great Colleges to Work For.Job SummaryThe Staff Accountant II is responsible for reviewing, analyzing, and reconciling multiple general ledger accounts; assists accounting staff with reporting and analysis, and provides guidance to campus departments. The Staff Accountant supports major accounting activities and functions in the Budget and Finance area.ResponsibilitiesMaintain and reconcile multiple general ledger accounts (15%)Complete monthly reconciliations of assigned general ledger accounts in a timely mannerReconcile encumbrances of salaries and operating expensesIdentify any variances and prepare necessary adjusting journal entriesEnsure adequate backup documentation is provided for assigned account balancesMaintain faculty and staff dual appointment agreements (25%)Manage dual appointment billingsSave all dual appointment agreements by category (i.e. home vs requesting appointment)Review and approve dual appointment agreements (home institution)Ensure dual appointment payroll posts to dual appointment department Bill for dual appointment salary and benefits Reconcile dual appointment department (i.e. sum of salary must equal zero)Reconcile direct lending, state loans and grants, and designated Scholarships (30%) Complete monthly reconciliations of custodial scholarship accounts. This includes federal direct loans, state scholarships (HOPE, ZELL, etc.) and other miscellaneous scholarships.Work with the Bursar team to ensure timely and accurate accounting of all scholarship revenues and expenses processed through BannerPrepare adjusting journal entries as neededReview and approve payment requests for scholarship/loan refundsBook receipts for state loans and grants and designated scholarships via journal entryReview and reconcile revenue accounts (10%)Reconcile housing revenue on trial balance to banner and housing/room assignment system each semesterReview and reconcile tuition and other revenue generating activities for reasonableness e.g., departmental sales and services, auxiliary services, etc.Run and review trial balance for revenue generating activities for reasonablenessPerforms a variety of related duties. (20%)Process monthly journal entries submitted to Accounting Services email box and ensure proper documentation is provided. Prepare and enter monthly journal entry for interest income transactions.Prepare and enter journal entry for monthly merchant card service fees.Write new and update existing desktop procedures.Participate in the ongoing review of process issues and work to identify and implement solutions.Periodically review established internal controls to determine that they are operating effectively.Perform special projects assigned by supervisors.Serve as back-up for Assistant Director of Accounting and other staff in critical functions of the department.Assist senior level staff in completing and/or compiling the information required for annual fiscal forms, statements and filing requirements.Compile the necessary backup documentation for annual financial reports.Assist with compiling the information requested for annual audit/financial review.Approve supplier set upNote: the above job description is not intended to be an all-inclusive list of duties and standards of this position. Incumbents will follow any other instructions, and perform any other related duties as assigned by supervisorRequired QualificationsBachelor¿s Degree in Accounting or related fieldAt least 3 years of accounting experience or a combination of education and experience.Preferred QualificationsPeopleSoft and/or Banner experience preferred.Experience working in higher education preferredKnowledge, Skills, & AbilitiesKnowledge of Generally Accepted Accounting PrinciplesSkilled in General Ledger account reconciliation.Knowledge of PeopleSoft Financials or other automated financial reporting software.Proficient in the use of Microsoft Office (Word, Excel, Outlook)Strong oral and written communication skills.Ability to work independently and as a part of a team depending on the requirements of the task.Effective organizational and time management skills.Ability to analyze and solve problems.Ability to maintain confidentiality of records and information.Ability to use independent judgment and to manage and impart confidential information.Ability to work as a team member and foster a cooperative work environment.Ability to work in a fast-paced environment.USG Core ValuesThe University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.Institutional ValuesClayton State University will have a positive impact on the State of Georgia and beyond by serving students and the community through broadening access to high-quality education and advancing workforce development. Our statement of core values is adaptability, collaboration, excellence, integrity, and people-centered. Each Clayton State University community member is responsible for demonstrating and upholding these standards. More details on Clayton State's Statement of Core Values and Code of Conduct can be found online at https://www.clayton.edu/strategic-plan/mission-vision-values and https://www.clayton.edu/human-resources/current-employees/resources-policiesConditions of EmploymentOffers of employment are contingent upon completion of a background investigation, including a criminal background check demonstrating eligibility for employment with Clayton State University, as determined by Clayton State University in its sole discretion, confirmation of the credentials and employment history reflected in application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug and alcohol screening. Candidate must disclose potential, actual, or apparent conflicts of interest in compliance.Offers are made expressly subject to the applicable federal and state laws, statutes, rules, and regulations of this institution and the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.Equal Employment OpportunityEqual opportunity and decisions based on merit are fundamental values of Clayton State University and the University System of Georgia (USG). Clayton State University prohibits discrimination on the basis of an individual¿s age, color, disability, genetic information, national origin, race, religion, sex, or veteran status (¿protected status¿). No individual shall be excluded from participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any Clayton State University program or activity because of the individual¿s protected status; nor shall any individual be given preferential treatment because of the individual¿s protected status, except that preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.Other InformationPhysical DemandsMay spend long hours sitting and using office equipment and computers.May occasionally lift and move objects weighing up to 25 pounds.Clery DisclosureThis position may be considered a Campus Security Authority, CSA. A Campus Security Authority is a Clery-specific term that encompasses certain departments, groups, and individual employees who have a duty to report crimes they become aware of, as defined by the Clery Act.