Administrative & Events Assistant

Administrative & Events AssistantOur client, a high-growth, venture-backed technology AI company is looking to hire an Administrative & Events Assistant. This role sits at the heart of the company's in-person experience, with a strong emphasis on planning and executing high-impact events that bring the team, candidates, and partners together. As an Administrative Generalist with an events focus, you will own and elevate everything from intimate candidate dinners to large-scale team offsitescreating seamless, memorable experiences that reflect the company's high standards. Alongside events, you'll play a key role in keeping daily operations running smoothly, gaining broad exposure across recruiting, people ops, and workplace management.Key Responsibilities:Own end-to-end execution of team events, offsites, and candidate experiencesfrom planning through day-of deliveryCoordinate logistics including venues, vendors, timelines, and communications with precisionPartner closely with leadership and recruiting teams to design thoughtful, high-quality event experiencesManage multiple concurrent events, ensuring every detail is executed at a high standardSupport candidate dinners and onsite interview experiences, creating a seamless and welcoming environmentAssist with office operations to ensure a polished, organized, and high-functioning workspaceProvide recruiting coordination support as needed, including scheduling and candidate logisticsContribute to onboarding logistics and people operations processesStep in on ad hoc operational needs, bringing structure and solutions to fast-moving challengesIdeal Background:1-2+ years experience in event planning and workplace supportStrong interest or experience in event planning, coordination, or hospitalityExceptional organizational skills and attention to detailAbility to manage multiple moving pieces under tight timelinesClear, professional communicator with strong interpersonal instinctsHigh energy, proactive mindset, and a strong sense of ownershipThrives in fast-paced, in-person environments with high expectationsFamiliarity with modern tools (e.g., Notion, Slack, scheduling platforms) is a plusCulture & Environment:Highly in-person, collaborative culture with a strong emphasis on building shared experiencesEvents are a core part of how the company operatesbringing together talent, ideas, and teamsFast-paced, high-growth environment with significant ownership from day oneDetail-oriented, high-performance team that values execution excellenceCompetitive benefits including relocation support, wellness perks, and premium lifestyle benefitsIdeal for individuals who enjoy being at the center of coordination, energy, and team experiencePlease submit your resume for consideration!