Information Technology Coordinator

About UsThe OptiMinds Inc is a forward-thinking technology and consulting firm specializing in the delivery of complex, large-scale technology initiatives. We partner with organizations to plan, coordinate, and execute critical IT projects that support modern infrastructure, digital transformation, and operational excellence. Our team brings deep expertise across networking, security, communications, and enterprise systems, delivering reliable, scalable solutions that meet today’s evolving technology needs.Position OverviewOptiMinds is seeking an IT Coordinator – Technology Project Coordinator to support the successful delivery of multiple concurrent technology projects. This role works closely with Technology Project Managers and cross‑functional stakeholders to manage documentation, schedules, coordination activities, and reporting across a wide range of IT initiatives.The ideal candidate is highly organized, technically knowledgeable, and experienced in coordinating complex IT projects from planning through closeout—ensuring projects are delivered on time, within scope, and within budget.Key ResponsibilitiesProject Coordination & ExecutionSupport coordination of 5–10 concurrent IT projects of varying size and complexityAssist Technology Project Managers with day‑to‑day project execution activitiesCoordinate tasks across internal teams, vendors, and stakeholdersTrack project schedules, milestones, risks, and deliverablesDocumentation & ReportingPrepare and maintain project documentation including initiation forms, schedules, and risk logsOrganize project folders and maintain accurate recordsDevelop project reports, dashboards, and executive presentationsProvide timely status updates on cost, schedule, and performanceMeetings & Stakeholder EngagementSchedule and coordinate project meetingsCreate meeting agendas, capture notes, and finalize meeting minutesSupport communication between technical teams and business stakeholdersTechnical & Contract SupportAssist in developing technical scopes of workReview IT‑related contract documents and submittals for completeness and accuracySupport change order review in coordination with project and cost management teamsCoordinate with asset management teams for inventory and trackingTechnology Environments SupportedNetworking & Communications InfrastructureWireless & Cellular DeploymentsPhysical Security Systems (IP cameras, access control)VoIP and IP‑based communicationsEnterprise device deploymentsServer, storage, and endpoint infrastructureAsset management and technical inventory trackingRequired QualificationsMinimum 3 years of experience coordinating and managing multiple IT projectsExperience supporting technology initiatives within construction, engineering, or capital improvement environmentsHands‑on involvement across the full IT project lifecycle (planning, design, execution, closeout)Experience with enterprise IT technologies including networking, servers, VoIP, wireless, CCTV, AV, and storageStrong documentation, organization, and communication skillsPreferred QualificationsTechnology or project management certifications (PMP, ITIL, CompTIA, etc.)Familiarity with public‑funded projects, bidding, and contracting processesExperience coordinating end‑user training or technology rollouts