Executive Assistant

Title : Executive Assistant Job type : Full timeLocations :KANSAS CITY, MOMust-Haves1 Experience working with c-level/executive team/senior leadership2 Administrative assistant or coordination experience, ideally juggling multiple priorities3Solid written, verbal, and in-person communication4 Strong organizational skills5 Able to take instruction yet also work independentlyNice-To-Haves1 Experience taking minutes for high level meetings2 Previous experience handling sensitive and confidential information3 Advanced Microsoft skills: outlook, word, excel, power point4 Prior experience with fast growing, medium sized companyJob DescriptionEssential Duties and Responsibilities:Manage and coordinate complex and efficient scheduling and calendars for executivesProvide time efficient calendar for CEO, CFO and CTO with necessary details for travel and meetings. Meeting folders prepared for meetings. Ensure timely arrival at meetings.Answer and respond to phone calls, e-mail, etc. and communicate critical messages and information to executives in a timely, concise, and clear mannerScreen and manage calls and visitors to executives, diverting to other staff as appropriateDraft, review, and distribute communications on behalf of executives as requestedOrganize and prepare for meetings, including drafting agendas, presentations, and other types of documents; we well as gathering relevant materials and arranging meeting logisticsRecord meeting minutes and provide clear and concise transcripts of Senior Management and Board of Directors meetingsArrange executive travel and logistics including accommodations, transportation, and mealsArrange Senior Management Team group travel, including accommodations, transportation, and mealsAs needed, arrange travel for visitors, including accommodations, transportation, and mealsMaintain organized files ensuring quick turnaround on accessibility and deliverability of critical informationMaintain strict confidentiality of all sensitive and business-critical informationServe as administrative liaison between COMPANY U.S. and German parent organizationMaintain organizational directories etc. as requested.Manage birthday and anniversary cards for associates.Maintain open, effective, and courteous communication between CEO office, direct reports and other areas of Company. Maintain a good working relationship with all Senior Management Team.Assist in development and the final preparation of PowerPoint presentationsAssist in development and the final preparation of communication documentsAssist in development and preparation of data (Excel) for presentationsQualifications:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Education/Experience:High school diploma or equivalent; and minimum of five years of experience directly supporting corporate executives; or equivalent combination experience and education.Required Knowledge, Skills, & Abilities:• Exceptional attention to detail• Strong written and verbal communication• Strong time management skills with ability to prioritize, organize, and execute multiple tasks and projects with conflicting deadlines• Strong ability to read, analyze, and comprehend general business documents• Strong ability to write reports and business correspondence, prepare spreadsheets and graphs, and draft presentations• Highly proficient in MS Office with advanced skills in Word, Excel, and PowerPointWork Environment:The work environment characteristics described here are representative of those an associate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Physical Demands:The physical demands described here are representative of those an associate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.