Administrative Assistant

We are looking for an Administrative Assistant to support legal and administrative operations for a local non-profit organization. This contract-to-hire opportunity is ideal for someone who can balance clerical duties, client-facing communication, and document management in a fast-paced work environment. The person in this role will help keep daily workflows organized while providing responsive support to internal staff and individuals seeking assistance.Responsibilities:• Support attorneys, paralegals, and leadership with day-to-day administrative tasks across multiple practice areas and teams.• Draft, format, and proofread letters, notices, and other written materials with a high standard of accuracy.• Sort and distribute incoming correspondence, identify urgent deadlines, and ensure time-sensitive items reach the appropriate staff promptly.• Monitor office supply levels, place replenishment requests, and help maintain orderly shared workspaces.• Arrange business travel and lodging as needed for team members.• Organize client records and case documentation in alignment with established file retention and records procedures.• Enter and update information in the case management system, including setting up new matters and closing files when appropriate.• Answer calls, respond to routine questions, coordinate appointments, and provide backup coverage for front-desk or intake functions when needed.• Interact with clients in a respectful, compassionate, and culturally aware manner while maintaining a welcoming office environment.• Safeguard sensitive client and organizational information by following strict confidentiality standards at all times.• Demonstrated experience in administrative, clerical, or office support roles.• Strong keyboarding and data entry skills with careful attention to detail.• Excellent written communication skills, including spelling, grammar, and proofreading ability.• Proficiency with Microsoft Office applications such as Word, Excel, Outlook, SharePoint, and Teams.• Ability to manage competing priorities and remain organized while supporting multiple stakeholders.• Strong customer service and interpersonal skills, with the ability to communicate effectively with diverse populations.• High degree of professionalism, discretion, and sound judgment when handling confidential information.• Experience in legal, nonprofit, or social services environments, bilingual ability such as Spanish, or familiarity with case management platforms is preferred.TalentMatch®Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.