Program Analyst

Job DescriptionThe Company: IBEX IT Business Experts (IBEX) is a nationally recognized project management, training, and professional services firm focused on supporting the needs of both Government and commercial sectors. For the third year in a row, IBEX has been named to the INC 5000 list of fastest-growing companies. This year, #802 and #31 in Georgia, after having placed #806 in 2019. Additionally, we are a past recipient of the American Express ?On the Rise? Government Contractor of the Year award and in 2021 was named to the Georgia Fast 40 list of fastest-growing companies in the state. IBEX has grown substantially year over year since its founding in 2012.At IBEX we truly believe in the importance of a strong team to deliver results to our customers. We execute by using a "TEAM FIRST" mentality, as we all pitch in to help each other out to ensure we are all a part of the solution. We excel because we all come from very different backgrounds, yet all fit into a culture that encourages an entrepreneurial thought process. It is our IBEX employees that strengthen our organization. Come be a part of our great team!Job DescriptionPosition: Program AnalystLocation: Virginia Beach, VARequired: Secret Clearance requiredSchedule: Full Time ? pending contract awardSome Travel May Be RequiredAttach Resume upon applying Job Summary: IBEX IT Business Experts, LLC is looking for a Program Analyst who leads a team of contractor support personnel located in three states and is responsible for a number of programmatic activities. The Program Analyst will lead a team of contract specialists in support of Naval Special Warfare (NSW) training missions.Minimum Qualifications: Active Secret Security ClearanceFive (5) years of performing the same or substantially the same services within the last 10 yearsFive (5) years of experience performing the same or substantially similar duties as an active-duty military member or as a civilian Program Analyst working for a U.S. military organizationFive (5) years of experience working with the federal budget process to include budgeting and accountingSignificant analytical, organizational, coordination, and communication skills to effectively balance and schedule competing prioritiesSubstantial working knowledge and proficiency in computer systems and software to include, but is not limited to; Microsoft Office software programs, Automatic Message Handling System (AMHS) to prepare correspondence, PowerPoint slides, Excel spreadsheets, and military message trafficGood working knowledge of the Navy advancement processValid COVID-19 Vaccination may be required. COVID-19 vaccination may be required of covered contractor employees; exceptions will be provided in limited circumstances, where an employee is legally entitled to accommodationResponsibilities:Preferred Qualifications:Assisting the Training Officer in the scheduling of training and monitoring of combatant craft detachment readinessAssisting in maintaining all training records, tracking Personal Qualification Standards (PQS) line items, following up on letters of designation by initiating letters of designation with the Administrative Department (ADMIN) planning and administering the written test for crewmen, planning, and coordinating oral boards for Prospective Officer in Charge (POIC) and Officer in Charge (OIC) candidatesAssisting the Training Officer with ordering, tracking, and receiving training supply requisitions The Contractor shall transfer all training records into electronic formats and update those electronic files in coordination with the command Training Division The Contractor shall create and maintain a recall ?alpha? roster for the command Training DivisionAssisting in compiling and forwarding base access requests and may be provided with limited access badge number, military rank, and civilian gradeAssisting in scheduling joint command, Navy Air, Navy Surface, and Navy Sub Surface assets for the command in support of Full Mission Profiles (FMP) and other training evolutionsEntering and processing all data for Navy Training Information Management System (NTRMS)Assisting in command-level scheduling and coordination of the following:Aviation assets, both fixed-wing and rotary-wing, in support of NSW exercises and training evolutionsSurface ships from which to conduct combatant craft unique training evolutionsAssisting the command Range Manager in managing the scheduling of command range trainingAssisting in reviewing, consolidating, and forwarding command aviation, surface, and sub-surface training support requirements to NSWGAssisting with the scheduling of Patrol Officer/Officer in Charge, combatant craftBoat Captain/Petty Officer in Charge, and Chief Engineer Qualification BoardsAssisting the Education Services Officer (ESO) in organizing the command?s school program appropriations This includes tracking funding appropriations and compiling/forwarding accounting requirements to the Education Services OfficerAssisting the ESO in various examination administrations Assists in ensuring command members verify worksheets, AFMS, order exams, and administer the Navy-wide Advancement Examinations (NWAE) and performance tests Assisting in distributing examinations to all deployed and TAD detachmentsProviding personnel with information about the availability of voluntary education programs Assisting personnel applying for educational programs and providing guidance on obtaining vocational/technical certification, high school diplomas, and college degreesAssisting the ESO in obtaining technical and administrative information about the Navy College Program Coordinates with the Navy College Office to ensure voluntary educational programs are provided where compatible with operating schedules The Contractor provides information regarding available Nonresident publications commonly used in a ratingAssist in ensuring that readiness requirements and combatant craft detachment training issues are metAttending unclassified conferences to include Naval Special Warfare/Naval Special Warfare Group FOUR (NSW/NSWG-4) training and Mission Essential Task Lists METLs) Conferences Contractor attending conferences for informational purposes on behalf of the Training Officer Following conference attendance, the Contractor shall submit an out brief to the COR on the information presented in the conferenceParticipating in unclassified review panels for various command Operational Plans (OPLANS) and Concept Plans (CONPLANS) involving NSW combatant craft participation The Contractor shall draft documents providing recommendations in response to OPLANS and CONPLANSThis position may require travelWork Environment:This job operates in a professional office environment This role routinely uses standard office equipmentAppearance: All personnel shall be attired in business casual clothing for daily work Attire worn should always ensure employees? safety from working conditions (long pants, appropriate shirts, and closed-toe shoes as required): on occasion, staff may be required to wear a business dress for certain activitiesPhysical Demands:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this jobWhile performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; talk or hear The employee must occasionally lift or move office products and supplies, up to 20 poundsPosition Type/Expected Hours Of Work:This is a full-time position Days and hours of work are Monday through FridayHire Type: Full Time ? Pending Contract Award IBEX IT Business Experts, LLC (IBEX) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics In addition to federal law requirements, IBEX?complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training?IBEX?expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status Improper interference with the ability of IBEX?s employees to perform their job duties may result in discipline up to and including dischargeWe excel because we all come from very different backgrounds, yet all fit into a culture that encourages an entrepreneurial thought process. It is the diverse perspectives of our IBEX employees that strengthen our organization. Come be a part of our innovative & inclusive team!