Administrative Assistant for University Compliance

As a team member of the Office of Ethics and Compliance, the Administrative Assistant II will provide general office support by answering the office phone lines, handling walk-in and appointment traffic, and general office maintenance tasks.Essential Functions And ResponsibilitiesGreet guests, answer phone calls and redirect them when necessaryProvides administrative support to Executive Director of Equal Rights/Title IX, scheduling appointments and meetings. May handle details of a highly confidential and critical nature.Maintains discretion handling highly confidential and critical information related to department meetings, strategic planning, etc.Copying and scanning documentsDocument delivery, pick up and organizationManage/distribute incoming mail and deliveriesMaintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of suppliesReconcile P-card statements, prepare expense reportsMonitor/manage breakroom supplies. Ensure orderliness of breakroomManage conference room scheduleAssist with scheduling meetings and eventsAssist with training/travel coordination and schedulingAssist with onboarding and coordination of details for new employees to the departmentPrepare/Submit work orders and service tickets for IT, maintenance, moving, and access management and track progressComplete forms in accordance with company proceduresPerform miscellaneous job-related duties as assignedQualifications And CredentialsEducation and ExperiencePreferred QualificationsBachelor’s degree in a business-related discipline5+ years of experience in an office settingMinimum Qualifications3+ years of experience working in a fast-paced office environmentExperience supporting an administrative level positionExcellent and detail-oriented communication and organizational skillsProficient knowledge and use of Microsoft Word, Excel, PowerPoint and OutlookAbility to articulate and defend the unique Christian educational mission and vision of Liberty University and its subsidiaries to a wide variety of individuals and groupsIndividual must not be in default on any federal student or parent loan.Individual must not be convicted of, or pled nolo contendere or guilty to, a crime involving the acquisition, use, or expenditure of federal, state, or local government funds, -or- be administratively or judicially determined to have committed fraud or any other material violation of law involving federal, state, or local government funds (CFR 668.14(b)(18)(i)).High school diplomaTo obtain LU-approved driver certification, individuals must be 21 years of age or older, possess a valid driver's license with a minimum of five (5) years of documented driving history, and maintain a clean driving record.ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOBPossess excellent judgment, and able to support cross-functional coordination in a fast-paced environmentAlways expected to maintain confidentiality and discretionDisplay professionalism, maturity, and tactExemplifies positive energy and enthusiasm with a "can do" attitude, and works independentlyProfessional and polished verbal and written communication skillsStrong interpersonal and customer service skills with the ability to work collaboratively as a team member and cultivate positive working relationships with individuals at all levels of the organizationMust have acute attention to detail and demonstrated effectiveness in managing multiple work assignments simultaneously, often under strict deadlinesStrong computer literacy required including knowledge and application of MS Office, including Word, Excel, PowerPoint, and OutlookAbility to understand, speak, and write English to convey messages and correspond in an articulate and professional mannerPhysical and Sensory AbilitiesOccasionally required to travel around campusFrequently required to sit for extended periods to perform deskwork or type on a keyboardRegularly required to hear and speak to effectively communicate orallyOccasionally required to stand, walk, and climb stairs to move about the buildingHandle materials, reach overhead, kneel or stoop to conduct businessRegularly lift 10 or fewer poundsWORKING CONDITIONSWork EnvironmentThe working environment in which one will typically perform the essential functions of this position is a climate-controlled office setting. It is well lighted and the noise level is moderate to loud Time TypeFull timeLocationOnsiteThe University is an Equal Opportunity Employer. We believe it is our moral and legal obligation to meet the responsibility of ensuring that all management practices regarding employees are conducted in a nondiscriminatory manner. In compliance with Title VII of the 1964 Civil Rights Act, and other applicable federal and state statutes, all recruiting, hiring, training, and promoting for all job classifications will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including state of employment protected classes. It is, therefore, our policy and intention to evaluate all employees and prospective employees strictly according to the requirements of the job. All personnel related activities such as compensation, benefits, transfers, job classification, assignments, working conditions, educational assistance, terminations, layoffs, and return from layoffs, and all other terms, conditions and privileges of employment will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including all applicable state of employment protected classes. The University is a Christian religious-affiliated organization; and as such, is not subject to religious discrimination requirements. The University’s hiring practices and EEO discrimination practices are in full compliance with both federal and state law. Federal law creates an exception to the “religion” component of the employment discrimination laws for religious organizations (including educational institutions), and permits them to give employment practice preference to members of their own religious beliefs.