Project Coordinator

About ECF Engineering Consultants ECF Engineering Consultants is a full-service engineering firm that specializes in providing technical solutions to the Energy Markets and to the public and private sectors that require electrical and mechanical engineering support. We serve those entities across an array of projects, offering consultation on technology utilization, design solutions for electrical and mechanical systems, public health systems, and equipment procurement and construction-phase services. Job Overview POSITION OVERVIEW: Perform administrative responsibilities related to coordinating resource procurement orders across different departments within the organization. Initiate and oversee purchase orders in various departments. Monitor invoicing processes and outstanding balances. Submit new purchase order requests as needed. Manages and administers assigned projects. Serves as liaison between the Project Management and Accounting Departments to ensure that invoices, subcontractor payment and other processes are performed in accordance with established procedures. Identify and institute best practices and procedures for the Project Management Department. Assist Project Managers when requested and/or required. ESSENTIAL JOB FUNCTIONS: Ensuring the project team adheres to the provided timelines and deliverables. Ensuring documentation is maintained throughout the length of the project. Communicating plans, actions, risks, and issues with key stakeholders. Solving any issues that may arise during the project. Managing and building relationships with multiple teams. Assisting the Project Manager with administrative functions and processes. Managing day-to-day activities for the Project Management team. Analyzing project data and producing reports. Performs other related duties as assigned. This job description is not intended to provide a comprehensive listing of activities, duties, or responsibilities required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. Position Requirements: Bachelor of Business Administration or Project Management. An equivalent combination of education, training, and experience that demonstrates required knowledge, skills, and abilities may be considered. Certified associate in project management (CAPM) or similar certification. 0-3 years of experience as a Project Coordinator or similar role Demonstrates working knowledge of ERP Systems, Microsoft Office Suite, Advanced Excel, and Flowcharts proficiency. Experience managing projects from inception to completion. Familiarity with risk management and quality assurance control. Strong organizational skills with attention to detail in document control and reporting. Excellent time management skills with the ability to prioritize multiple tasks effectively. Strong client-facing and teamwork skills. Ability to communicate clearly with diverse teams, including engineers, contractors, clients, and suppliers. Ability to create and interpret flowcharts, schedules, and detailed action plans. Pay: $45,000.00 - $75,000.00 per year Benefits: 401(k) 401(k) matching AD&D insurance Dental insurance Disability insurance Employee assistance program Health insurance Life insurance Paid time off Referral program Tuition reimbursement Vision insurance Application Question(s): Will you require sponsorship for employment visa status now or in the future? Education: Bachelor's (Preferred) Experience: Project coordination: 1 year (Preferred) Microsoft Excel: 5 years (Preferred) ERP systems: 5 years (Preferred) Microsoft Project: 5 years (Preferred) License/Certification: CAPM (Preferred) Location: West Palm Beach, FL 33407 (Preferred) Ability to Commute: West Palm Beach, FL 33407 (Preferred) Work Location: In person