Office Administrator

Office CoordinatorThe Office Coordinator serves as the primary front office representative and is responsible for managing employee and guest logistics, administrative coordination, and day-to-day office operations. This role ensures a professional, welcoming, and well-supported workplace environment by overseeing receptionist duties, onsite meeting support, vendor coordination, and office supply management. The Office Coordinator plays a critical role in delivering a positive employee and visitor experience while maintaining organized and efficient administrative processes.ResponsibilitiesReception & Guest ExperienceServe as the first point of contact for visitors, vendors, and employeesGreet and direct guests in a professional and courteous mannerManage incoming calls and route appropriatelyCoordinate visitor check-in procedures, badges, and security protocolsMaintain a welcoming and organized lobby and reception areaMaintain visitor logs in accordance with company proceduresEmployee & Office CoordinationCoordinate onsite meeting logistics including room scheduling, setup, catering, materials preparation, and post-meeting resetSupport town halls, leadership meetings, training sessions, and company eventsAssist with onboarding logistics, including workspace readiness and first-day coordinationMaintain seating charts and support workplace initiativesAssist with employee engagement activities and internal office communicationsAdministrative SupportManage incoming and outgoing mail, packages, and courier servicesOrder and maintain office and breakroom suppliesCoordinate with vendors for office services and ensure timely deliveryTrack invoices related to office supplies and services for processingProvide general administrative support to leadership and HR teamsVendor CoordinationServe as the primary contact for office-related vendors including catering, supplies, and equipment servicesCoordinate vendor schedules and ensure quality and timeliness of servicesMaintain organized vendor records and documentationQualificationsHigh school diploma required; associate's degree preferred3+ years of experience in office coordination, receptionist, or administrative support rolesStrong customer service orientation and professional presenceExcellent organizational, multitasking, and communication skillsProficiency with Microsoft Office including Outlook, Word, Excel, and TeamsAbility to manage multiple priorities with strong attention to detailAbility to handle confidential information with discretionAdditional InformationMust be authorized to work in the U.S. without sponsorshipPre-employment background check and drug screen required