Accounts Receivable and Payable/Office Speaclist

Job Position: Accounts Receivable and Payable/Office Speaclist Location: Pontiac, MI 48342 Pay Rate: $19.00-25.00/hr Description: Job Position: AR/AP Office Specialist Location: Pontiac, MI 48342 Description: We are seeking a detail-oriented and proactive AP/AR Specialist to join our team. The ideal candidate is someone who thrives on organization, enjoys methodical problem-solving, and isn't afraid to pick up the phone to track down missing information. You will be responsible for navigating both customer-facing portals and our internal systems to bridge the gap between completed field work and final invoicing. Key Responsibilities Accounts Receivable & Portal Management • Manage the full cycle of AR activities within customer portals and internal databases. • Systematically work through project backlogs to prioritize and close outstanding items. • Identify and escalate "overlooked"jobs to management to ensure timely revenue recognition. Project Documentation & Data Entry • Handle capital project uploads, ensuring all required documentation is completed and submitted according to established guidelines. • Execute structured data entry following detailed, step-by-step PDF instruction manuals. • Maintain high levels of accuracy to ensure internal and external records are perfectly synchronized. Communication & Coordination • Review technician notes for completeness; proactively reach out to technicians to clarify job details when information is missing. • Collaborate with subcontractors to confirm billing details and resolve discrepancies. • Provide the internal team with organized lists of pending items requiring further action. What We're Looking For • Methodical Approach: You enjoy following a set workflow and checking off tasks to ensure nothing is missed. • Clear Communicator: You can explain exactly what information is missing and follow up professionally with both internal staff and external partners. • Tech Savvy: Comfortable navigating various web portals and following technical documentation. • Problem Solver: You don't just enter data; you seek to understand the scope of the job to ensure the billing is correct. Position Details • Initial Setup: For the introductory period, the candidate will need to use their personal phone for business outreach. • Growth Potential: Upon successful long-term integration into the team, we provide company-issued communication tools (either a desktop phone or a company cell phone). INDT