Time & Material Billing Specialist

Job Description Primary Function:The Billing Specialist is responsible for assigned customer accounts (Time & Material / Fixed Price billings) within the billing process to ensure timely and accurate billings, and collections.Duties & ResponsibilitiesEmployee may be called upon to perform any or all of the following functions:Prepare billing based on a mid-month and monthly billing cycle coordinating those billing activities with various departments and project managersAccurately enter required job setup details and change order information in accounting system timely.Collect the required supporting documents for T&M and Fixed Price project billing each billing cycleGenerate billings timely; follow-up with customers within specified timeframe to ensure receipt and acceptance whether billings are mailed or entered into customer approved systemsThe understanding and ability to compile WIP for unbilled expense at month end closeMaintain accurate billing documentation/support for audit purposesRespond timely to inquiries from PM's and/or customersMaintain accounts receivable customer files and recordsMeet accounting deadlines for month-end process and closing cyclesPerform reconciliations as requiredAssist other companies/divisions with any issues that they may have regarding billing application and processPerform order entry/change order functions within accounting system including entering job budgetsAssist in the data entry review process performed by other divisions/companiesMonitor accounts receivable and notify PM's of issues with unpaid invoices by customersPerform Accounts Payable Vendor Master file setups based on documentation received by AP departmentAssist with any month-end close items as requiredMaintain database (Excel file) of various customer portal logon/password in secured AR spreadsheetPerform ACH Vendor CallbacksAssist cash application personnel with invoice payment issues as neededOther duties and responsibilities as needed Minimum Qualifications / ExperienceHigh school diploma or equivalent is required; Associate's degree in Business, Accounting, or equivalent field is preferred. A minimum of three (3) years' experience working in Accounts Receivables with emphasis on producing fixed price and time & material billings is required. Prior experience to the application of cash receipts is highly preferred.Possess skills in the following areas:Demonstrated proficient using MS Office programs including Outlook, Word, and ExcelDemonstrated attention to detail to accurately prepare billings and perform reviewsAbility to take care in processing and handling confidential informationAbility to define problems, collect data, establish facts, and draw valid conclusionsProven communication skills, both oral and written, to convey thoughts, ideas, and facts to a diverse group of individuals from co-workers, project managers, and customersAbility to prioritize and work in a fast-paced environment to meet all deadlines