Human Resources & Administrative Coordinator

Job DescriptionThis position is based in the Chicago corporate office and requires on-site presence four days per week.The HR & Administrative Coordinator supports daily operations of the Human Resources function, with a strong focus on Learning & Development (L&D) coordination and employee lifecycle support. This role partners closely with the Development & Training Specialist to help deliver engaging, consistent, and scalable training programs across the organization.This position serves as primary on-site coordinator for day-to-day corporate office operations, maintaining an organized, welcoming, and efficient workplace environment.This role is ideal for a detail-oriented, service-driven professional who enjoys coordinating programs, supporting employee growth, and contributing to positive employee experience.Essential Duties And ResponsibilitiesHR Support (80%)HR GeneralCoordinate key employee lifecycle processes: onboarding, internal changes, and offboarding, ensuring timely and accurate executionCoordinate employee milestone and recognition initiatives, including tracking eligibility, supporting fulfillment, and assisting with communicationsMaintain accurate employee records, organizational charts, and directories within HR systemsProvide administrative support for HR programs, including engagement activities and internal communicationsServe as a point of contact for general HR questions and direct inquiries to appropriate team members as neededMaintain HR documentation and support process consistencyServe contact for general HR and recruiting coordination, including interview scheduling, candidate communication, and pre-employment stepsProvide general administrative support to HR team as neededHR Learning & DevelopmentCollaborate with and provide support to Development & Training Specialist in program design, delivery, and evaluationPrepare, edit, and polish training presentations and related material for in-person and virtual deliveryPresent portions of training content or company updatesCoordinate scheduling of training programs, workshops, and vendor-led sessionsFacilitate select sessions: orientation, small group workshops, introductory training topicsSupport onboarding training to ensure consistent employee experience across departmentsMaintain and update corporate training calendar, ensuring all sessions, workshops, and deadlines are clearly tracked and communicatedMaintain training records, content libraries, and L&D documentationCollect training participation data and feedback to support reporting and program improvementsResearch and recommend external learning resources (e.g., Udemy, Coursera, industry partners) to supplement company programsAssist employees and managers with IDP (Individual Development Plan) logistics and available resourcesOffice Administration (20%)Serve as primary point of contact for daily office operations, supplies, workplace readiness, guest support, and general administrative coordinationDraft and distribute internal office communicationsCoordinate conference rooms, meeting logistics, and Town Hall schedulingMaintain office calendars and shared spaces (e.g., break room boards, key dates)Support office functionality by coordinating maintenance requests and vendor servicesOwn inventory management and ordering of office supplies, snacks, beverages, and workplace materials to ensure office remains fully stocked and operationalAssist with equipment coordination, storage, and record managementCoordinate routine office upkeep, including weekly fridge audits and equipment repair schedulingManage incoming mail and package distributionSupport document preparation and shipping processesSupport basic budget tracking and expense coordination (administrative level only)In partnership with Accounts Payable, manage vendor invoice processes, including bi-weekly check runs, attachment preparation, and coordination of payment logisticsCoordinate visitor access and guest logisticsAssist with catering and in-office eventsSupport general office needs and occasional errands as requiredMaintain and update break room calendars with key dates (e.g., birthdays, holidays) to foster positive workplace cultureSupport badge access and office security processesAssist with safety coordination and compliance activitiesAssist with updating office procedures and documentationSupport small projects and cross-functional initiatives as assignedRequirementsSkillsStrong organizational and time management skills High attention to detail with ability to manage multiple tasksCustomer-service mindset with a proactive approachAbility to handle sensitive information with discretionClear and professional written and verbal communicationTechnical SkillsProficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) Proficiency with workplace technology and business systems, with the ability to quickly learn and navigate new platforms independentlyFamiliarity with scheduling tools and basic systems (HRIS exposure a plus, not required) Basic experience with expense tracking or coordination tools preferredEducation RequirementsEquivalent combination of education, training, and experience will be consideredPhysical RequirementsAbility to perform office-based tasks, including data entry and frequent communication via email and phoneCapability to move within office to access supplies, equipment, and workstationsOccasionally lifts and moves equipment or supplies weighing up to 15 poundsSupervision: NoneCompensation And BenefitsSalary Range: $24-26 per hourBlue River PetCare team members are eligible to participate in the discretionary annual bonus program.Blue River PetCare Offers The Following BenefitsHealth, Dental, and Vision InsuranceFlexible & Health Spending AccountsDisability, Life Insurance, and Critical Illness CoverageRetirement plans with company matchPaid Time Off (PTO), Holidays, and BereavementEmployee Assistance Program (EAP)Paid Volunteer Time-offPet Perks with industry vendor partners, including deals on insurance, preventatives, food, and suppliesChicago CTA Transit Program BenefitsDiscounted gym memberships for local Chicago team membersChildcare discounts with KinderCareExclusive travel, entertainment, and retail discountsHybrid and remote opportunitiesWe’re proud to announce that Blue River PetCare is a certified Great Place To Work!Blue River PetCare is a multi-state owner and operator of high-quality veterinary hospitals, with our corporate office located in downtown Chicago. We provide an exit strategy for owners of veterinary hospitals who are looking to reduce the headaches of business and diversify their asset base while continuing to practice or who are seeking to transition their practice as they consider retirement. We believe strongly in the local franchise and work with our hospitals to strengthen their existing hospital brands and carry on the legacies which have been established.Diversity is embraced at Blue River PetCare and the uniqueness of all individuals is supported. All qualified applicants will be considered for all positions regardless of race, color, national origin, age, sex, sexual orientation, gender identity, disability, veteran status or ancestry.