Facility Administrative Assistant

Facility Administrative AssistantWe are searching for a responsible Facility Administrative Assistant to join our Reworld Niagara team. Responsibilities will include providing a full range of support to members of management and employee personnel, along with assisting in daily office needs and managing our company's general administrative activities. The desired candidate will interact with outside contracting agencies and other organizations, and assist with trade correspondence, research and reports and other document preparation. Key responsibilities, deliverables and expectations: Administrative support such as ordering supplies, sending and distribution of mail/UPS/FEDEX packages, organizing meeting requests, travel arrangements, managing schedules, assisting employees with travel and expense reimbursements Answering and directing all Plant telephone calls, greeting and directing visitors, handling deliveries/pick-ups, maintaining sign-in logbook Update excel spreadsheets, reports and binders for management including operations, safety, and environmental, as well as assisting with special projects Coordinate and communicate meetings and events such as tours, training, meetings, luncheons, and company parties. This requires the Administrative Assistant to adjust their schedule, at times, so they may be present to support these meetings and events Maintain facility documents and offsite storage in accordance with the document retention policy Maintain office supplies including ordering, inventory, and organizing Basic accounting/purchasing duties (AR, data entry) Support the Facility Safety Coordinator to manage safety documents and databases, provide updates on the status of safety programs, administer the Medical Surveillance program and track safety training Support business functions including the scale system, contracts, municipal customer databases, special waste billing, reports and other business support Maintains all technical information including work instructions, technical manuals, engineering data sheets and quote forms. (i.e.: labor contractor hours and orientations monthly etc.) Responsible for gathering data and submitting monthly report for the Facility. Coordinates Manager's schedule and makes appointments. Makes copies of correspondence or other printed material. Transfers information into established templates and assists with document creation as necessary. Maintains the electronic bulletin board for the Facility. HR Administrative tasks, as needed To be considered for this position, the individual must have at least three years' experience in administrative support along with a High School/GED diploma, Associates degree preferred. The position requires excellent communication and interpersonal skills. Candidate must be a self-starter with an eagerness to learn, strong attention to detail, ability to multi-task and be team oriented. In addition to salary, this role is eligible for benefits. The benefits would include medical, prescription drug, vision, and dental plans; 401(k) plan; paid parental leave; paid time off; and paid holidays. Reworld is committed to paying its staff equitably, and we strive to provide competitive compensation and benefits packages. The range below reflects Reworld's reasonable estimate of base pay for this role based on primary posting location. It is expected that most qualified candidates in this location will fall within the posting range. The final salary offered for this role will be determined based on factors including, but not limited to: experience, education, geographic location, skills and competencies, travel requirements and/or union contracts (if applicable). Pay ranges are reviewed from time to time and may be modified in the future. The pay range for the primary location of this position is: $43,100.00 - $57,400.00 USD. For hourly roles, this is the annualized salary. To calculate the hourly rate, divide by 2080. Reworld is an Equal Opportunity Employer, has developed an Affirmative Action Program (AAP), and will not discriminate against any qualified applicants because of race, color, religion, sex, national origin, sexual orientation, gender identity, disability (including perceived disability, physical, mental, and/or intellectual disabilities), veteran status, liability for service in the Armed Forces of the United States, or any other characteristic protected by law.