Receptionist & Administrative Assistant

MicroArt is a unique, quasi-medical cosmetic practice in Beverly Hills that offers a proprietary luxury procedure that alters human skin color. For more information, see www.microartmakeup.com.This position is extremely fulfilling as we help clients make life-changing choices about their appearance. Our clients travel from around the world for treatment, so there is never a dull moment. You will have the opportunity to meet a wide variety of people, from celebrities to people recovering from domestic violence and everything in between. Our company culture is collaborative and supportive. It’s a fast-paced practice with lots of room to grow within the company.Are you looking for a career with growth potential? loves structure, has strong attention to detail and perfection, is organized, analytical, can handle an environment with a great deal of change and pressure, and responds positively to unpredictable situations and shifting priorities. Are you a serious, direct, and analytical person comfortable taking the lead? Do you consider yourself adept at working independently and prefer tasks that have a process to drive strong outcomes? Would people describe you as serious and highly reliable? Are you known for your ability to execute with high expediency and accuracy?KEY RESPONSIBILITIES:Greeting guests. Checking patients in and outScheduling clientsReceiving and organizing inventoryTaking photos and videos for social media postsEducate patients about the procedure before and after careGeneral office/admin assistant.Assisting in setting up the procedure room for procedures.Assisting in the daily sanitation process.SKILLS REQUIRED:Some sales experienceDetail-oriented to be able to give clear and accurate information to clients about MicroArt’s unique procedures. Meticulously organized to be able to schedule clients with 100% accuracyAble to follow systems, like working in a structured environment with checklists, and take directions wellStrong active listening skills. Excellent with people, warm, friendly, outgoing, and self-confident. Empathetic must be able to have personal conversations with our clients about sensitive body-image issues. For example, scars from suicide attempts, mastectomy, plastic surgery, vitiligo on genitals, alopecia, and a variety of other disfiguring skin issues that we camouflage.Excellent communication skills, both written and verbalStrong work ethic, responsible, trustworthy, professional, poised, and sophisticated to sell a luxury service.Likes working as part of a team. easy to work with, cool-headed, and likes working in a busy, fast-paced environmentMust live within a 45-minute commute of Beverly HillsSolid computer skills in MS Office – strong command of Outlook, Google Calendar, and CRM (preferably Zoho)Problem solver. Ability to think on his or her feet when needed and thrives in a fast-paced and busy work environmentProfessional appearance and demeanor. Poised and sophisticated to sell a luxury aesthetic procedure.EXPERIENCE REQUIRED:Plastic surgery or med spa experience in any capacity.2+ years of experience in some aspect of the cosmetic/medical environment, such as plastic surgery, dermatology office, or med spa, or cosmetologyHandling heavy call/email volume4+ years of stable employment history in a professional work environmentSome sales experienceEmail marketingSocial Media Marketing HOW TO APPLY:Email hr@microartmakeup.comEnter “Front Desk Coordinator” in the subject line