Admin Assistant

Ascentt is building cutting-edge data analytics & AI/ML solutions for global automotive and manufacturing leaders. We turn enterprise data into real-time decisions using advanced machine learning and GenAI. Our team solves hard engineering problems at scale, with real-world industry impact. We're hiring passionate builders to shape the future of industrial intelligence.As an Administrative Assistant at Ascentt, you will support daily business operations for a fast-paced AI and data solutions organization specializing in AI/ML, cloud, analytics, and enterprise technology solutions. This role requires strong organizational skills, attention to detail, and the ability to coordinate across teams in a dynamic technology environment.Key ResponsibilitiesManage calendars, meetings, appointments, and travel arrangements for leadership teamsCoordinate internal meetings, client calls, and company eventsPrepare reports, presentations, spreadsheets, and business correspondenceMaintain and organize confidential files, records, and documentationAssist with onboarding activities, interview scheduling, and employee coordinationSupport office operations including vendor coordination, supply management, and facility requestsTrack invoices, purchase requests, and expense reportsHandle incoming calls, emails, and client communications professionallyCoordinate with cross-functional teams including HR, Finance and OperationsAssist leadership with administrative support for AI, analytics, and technology projectsMaintain data accuracy across internal systems and documentation repositoriesSupport executives with ad hoc reporting and operational tasksQualificationsBachelor's degree preferred2+ years of administrative or office support experienceStrong proficiency in Microsoft Office Suite, Google Workspace, and scheduling toolsExcellent verbal and written communication skillsStrong multitasking, organizational, and time management abilitiesAbility to work independently in a fast-paced technology environmentExperience supporting leadership teams in IT, software, or technology companies is a plus