Product Coordinator - RINTL

Product CoordinatorThe Product Coordinator provides support for Ravago International business by managing the flow of product from the supplier purchase through receipt of material to the Warehouse. This requires a high level of attention to detail and proactivity in order to maintain the system up to date and the product/information flowing. Areas of Responsibility / TasksPerformance must reflect an appropriate level of expertise and achievement of the desired results for the items listed below. 1. The Product Coordinator is responsible for purchase order entry and follow-up 2. Relationship building and interaction with suppliers at multiple levels 3. Updating purchase information into ERP system (dates, weights, railcar information, and product information) to ensure accurate reporting information needed by Product Managers for product availability decisions. 4. Send Inbound notification and packaging instructions to warehouses, given that all incoming purchased material requires a work order to be completed by the Warehouse for packaging, re-packaging, relabeling and transfers. 5. Monitor established KPI's on a daily basis by using the reporting tools in order to proactively identify potential issues with the orders. 6. Communicate with A/P to coordinate payments for Cash in Advance and Cash Against Documents purchases. 7. Assist Accounts Payable with A/P differences. 8. Investigate and process Claims related to Supplier invoices. 9. Maintain proper records of each purchase transaction. 10. Responsible for the setup of new vendors and new grades. 11. Monitor established KPI's on a daily basis by using the reporting tools in order to proactively identify and react to potential issues with purchase orders. 12. Manage claim creation, submittal, and resolution resulting from non-performance issues by the Warehouses. 13. Enable business continuity by promoting cross-training with other members of the team. 14. Participate in backup and load balancing process among members of the Product Coordinator team during periods of high workload, vacation, and time off. 15. Responsible for fomenting and maintaining a cohesive team environment in the Product Coordinator team. 16. All other duties as assigned. 17. Contacts 18. Internal: Export Coordinators, Product Managers, Logistics, IT, A/P, Regional offices, Quality Manager, Other Ravago affiliates 19. External: Supplier contacts, Warehouse contacts, Freight Forwarder 20. Supervisory Responsibilities 1. Not Applicable 21. Competencies; Knowledge, Skills, Abilities (KSA) To perform this role successfully, an individual must have experience achieving desired result(s) in their areas of responsibility. The requirements listed below are representative of observable behaviors and essential knowledge, skill, and abilities required of a successful incumbent within our culture. 3- 5 years related business experience Excellent written and verbal communication. Detail oriented and ability to prioritize. Proficient in Microsoft Excel, Word and Outlook Exposure to E-Commerce and the Internet a plus Must possess excellent interpersonal and problem solving skills Good at multitasking Proactive Approach and Accountability 22. Minimum Qualifications/ Education / Experience / Certifications 1. Education: A four-year college degree and/or education and experience equivalent to be determined by Management 2. Licenses / Certifications: a. Valid driver's license required 3. Language: a. Proficiency in English required b. Bilingual Spanish or Portuguese is a plus 23. Work Environment / Conditions The work environment/conditions described herein are representative of those that an incumbent may experience, and therefore 1. Must be adaptable to work in a shared space, with constant noise, with/or without the use of a private office. 2. Please note whether this position is a hybrid in-office and/or work-from-home role 24. Physical Requirements / Demands The physical demands described herein are representative of those that must be met by an incumbent to successfully perform the essential functions of this job. *Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions & physical demands of this role. 1. While performing the duties of this job, the incumbent is regularly required to communicate verbally, read, and comprehend information, type on a consistent and daily basis. 2. Push, pull, and lift to 40lbs on a weekly basis. 3. While performing the duties of this job, the incumbent is regularly required to travel by foot, car, bus, airplane, or other means of transportation which require sitting, waiting, and standing for long and short periods of time. 4. Ability to setup desk equipment including setting up equipment on top of desks and connecting cables and power cords under desk (requiring lifting, bending, pushing, pulling). 25. Acknowledgement: This job description is not an exhaustive list of areas of responsibility or tasks that an incumbent in this position may be asked to perform. All Employees are required to deliver the desired results intended for their role, at the designated level of knowledge, skill, and ability commensurate with their job title and level within the organization.