Admin and Event Coordinator

We’re looking for an Admin and Event Coordinator (Contract) to join a global team supporting large-scale events and marketing initiatives. This is a hands-on, execution-focused role where you’ll help coordinate logistics, manage workflows, and keep cross-functional and administrative projects running smoothly. You’ll work closely with internal teams and external partners to support high-quality events. The best candidates are highly organized, detail-oriented, and comfortable performing tactical and administrative work in a fast-paced environment.Location: This role requires 5 days in the company's Arlington, VA office (not negotiable).Term: The contract is expected to continue through the end of 2026 and there is potential to convert to a permanent position.Status: this role is open to U.S. citizens only.What You’ll Do • Manage administrative aspects of global events, coordinating logistics and execution for events, tradeshows, and marketing programs and supporting a range of priorities and complexity levels.• Maintain and organize event schedules, shared calendars, and marketing assets to ensure information is current and accessible. • Manage meeting and room scheduling for events, including handling internal and external requests and ensuring alignment across stakeholders. • Track project timelines, milestones, and deliverables to ensure on-time execution across multiple initiatives. • Coordinate with vendors and internal stakeholders to ensure clear communication and smooth program delivery. • Identify and resolve issues or blockers, escalating when necessary to keep projects on track.The Quals You’ll Need • 3+ years of experience in event coordination, project coordination, or a similar role. • Strong organizational and multitasking skills, with the ability to manage multiple projects simultaneously. • Experience managing complex calendars, scheduling across time zones, and coordinating logistics. • Familiarity with budgeting processes, contract submissions, purchase orders, and invoice tracking. • Excellent written and verbal communication skills. • Proven ability to build and maintain relationships with stakeholders, vendors, and partners. • Proficiency in standard productivity tools (e.g., calendar management, spreadsheets, presentations, and documentation tools). • Ability to assist with physical event setup, including lifting materials when required.Bonus Points • Experience working in highly matrixed or cross-functional organizations. • Familiarity with content management systems or website publishing tools. • Experience supporting large-scale events or tradeshows with complex logistics. • Exposure to design tools for creating event or marketing materials.