Senior Executive Assistant to C-Suite & Board

Hilltop Holdings is looking to hire a Senior Executive Assistant to provide administrative support for multiple C-Suite Executives, including the Chief Administrative Officer and the General Counsel. The Senior Executive Assistant position will provide advanced support for top level executives by performing administrative tasks including but not limited to clerical work, receiving clients and visitors, arranging travel and correspondence, maintaining legal billing and scheduling meetings. This position will also provide support for Board of Director materials and meetings. This position is required to be on site 5 days per week.ResponsibilitiesServes as the primary administrative support partner for assigned executiveManage and maintain executive schedules, including scheduling meetings and travel as neededProcess legal related invoices through Legal Tracker, ensuring that the invoices are keyed accurately and approved in a timely manner by the appropriate leaderProvides administrative support for all Board of Director meetings, including coordinating travel and transportation as well as ensuring that materials are loaded into our BoardVantage tool and printed as needed.Serves as a gatekeeper for executives, prioritizing requests and calendars accordingly.Manages information flow in a timely and accurate mannerPartner with other executive assistants and the receptionists to ensure adequate office supply inventory and overall operations and assist in front desk coverage during the receptionist lunchLeverages internal resources to execute on tasks a requests from executivesConveys and exchanges basic technical and factual information with colleaguesMay be responsible for providing basic training to new employees particularly on legal and board related systemsInteract with executives and all other levels of the organization in a professional mannerOther functions as neededQualificationsHigh school diploma, GED, or equivalent. Degree preferred in relevant discipline7-10 years proven executive level experience in the field with or without progressive responsibilitiesComputer hardware, operating system (Windows or Mac) and software/application (MS Office, Internet Explorer, Outlook etc.) skillsAbility to work independently or within a teamExcellent organization and time management skillsExcellent verbal and written communication skillsAbility to use discretion and maintain confidentialityAbility to maintain a personable, but professional demeanor with executives and othersAbility to shift priorities as needed to ensure more urgent work is handled appropriatelyAbout UsFounded in 1998 and headquartered in Dallas, Texas, Hilltop Holdings offers a diverse range of financial services through its three primary subsidiaries, PlainsCapital Bank, PrimeLending, and HilltopSecurities. PlainsCapital Bank is a leading commercial bank with locations throughout Texas. PrimeLending is a national mortgage provider focused on purchase mortgage originations. HilltopSecurities provides financial advisory, clearing, retail brokerage, and other investment banking services. Hilltop Holdings seeks to build the premier Texas-based diversified financial services holding company through acquisitions and organic growth. To learn more, please visit www.hilltop.com .J-18808-Ljbffr