Operations Accounts Receivable Lead (Remote)

TheOperations Accounts Receivable Leadwill own the end-to-end receivables lifecycle for all bulk and wholesale matcha transactions, from national accounts to smaller customers. This role is responsible not only for invoicing and collections, but for actively managing cash risk, enforcing contract terms, aligning customer deposits with production and allocation schedules, and ensuring the company is never over-exposed on inventory or shipments.Open to applicants in all 50 states. This individual will design and operate an AR system that ties deposits, allocations, contracts, and shipment releases together, working closely with Sales, Operations, and Import/Export to ensure goods move on time without carrying unnecessary receivable or inventory liability. Responsibilities End-to-End Accounts Receivable Ownership End-to-End Accounts Receivable Ownership Manage the full AR lifecycle: contract review ? deposit requirements ? invoicing ? collections ? reconciliation. Oversee receivables across all customer segments, including national accounts, distributors, private-label customers, and smaller wholesale buyers. Ensure all negotiated pricing, freight terms, surcharges, tariffs, and special conditions are accurately entered, tracked, and collected. Contract Enforcement & Risk Management Audit all customer activity against executed sales contracts to ensure strict adherence to: Payment terms Deposit requirements Allocation schedules Shipment release conditions Actively push for larger upfront cash deposits and reduced net terms, in coordination with Sales and Finance, to minimize receivables and inventory exposure. Identify and escalate contract deviations, late payments, or risk patterns early-before inventory is produced or released. Deposit & Allocation AR System Development Design and maintain an AR framework that: Aligns customer advance deposits with production runs and allocation schedules Matches deposits against specific lots, SKUs, or contract volumes Reduces cash-inventory liability by ensuring inventory is backed by customer funds whenever possible Track deposit balances, applications, refunds, and roll-forwards with absolute clarity and auditability. Cross-Functional Coordination (Critical) Partner closely with: Operations & Production to align customer payments with milling, packing, and release timelines Import/Export & Logistics to ensure payments clear before shipment while avoiding port or vessel delays Sales to structure payment terms that protect cash while remaining commercially viable Ensure the rule is enforced: no payment = no release, without causing shipment bottlenecks or customer escalations; for NET term customers ensuring that their account is in good standing before additional goods release and enforcing and correcting any negative credit performance of any NET term customers. Collections Leadership & Execution Lead and manage the AR/accounting team responsible for: Continuous follow-ups Structured, timely, and increasingly firm payment nudges Clear documentation of customer communications and commitments Establish escalation protocols for late or non-responsive customers, including payment holds and shipment freezes. Reporting & Visibility Provide regular reporting on: AR aging by customer and deal Deposit coverage vs inventory exposure Contract-compliant vs at-risk accounts Cash-in vs goods-out timing gaps Surface actionable insights to leadership to support credit decisions, allocation planning, and customer prioritization. Qualifications & Experience 510+ years in Accounts Receivable, Credit, or Accounting leadership, preferably in: CPG Food & beverage Import/export or inventory-heavy businesses Sales contracts with multiple variables in payment dues (freight, tariffs, goods, price increases, and so on) Strong experience managing: Large wholesale and national accounts Contract-driven pricing and payment terms Advance deposits and prepayment structures Proven ability to enforce payment discipline while working cross-functionally with Sales and Ops. Experience managing and motivating AR or accounting team members. Skills & Competencies Exceptional attention to detail with contracts and financial terms Strong negotiation and assertive communication skills Systems thinkerable to design AR processes, not just execute them Comfortable pushing back internally and externally to protect cash Highly organized, deadline-driven, and persistent ERP/accounting system proficiency (Monday, QuickBooks, Hubspot) Able to handle the pressure of being responsible ~8-9 figures of AR, annually Ability to work within imperfect systems (and to help perfect them) Loves Matcha (a bonus) Success Metrics (What Good Looks Like) Reduced AR aging and faster cash conversion cycles High percentage of inventory backed by customer deposits Zero shipment delays caused by payment surprises Fewer contract deviations and write-offs Clear, predictable cash flow aligned with allocation schedules For interested applicants, please send your resume to: hr@matcha.com (must cc: bianca_cr@matcha.com) Email Subject: [Your Name] - Operations AR Lead