Senior Executive Assistant to the CEO

This is a high-trust, high-visibility role supporting an active CEO across a broad range of business and personal responsibilities. The role requires strong judgment, attention to detail, and the ability to operate effectively in a fast-moving environment.This role involves exposure to sensitive business and personal information and requires a high level of discretion.The ideal candidate has experience supporting a CEO, founder, or senior executive and is skilled in managing complex scheduling, coordinating travel and related details, preparing materials and correspondence, tracking follow-ups, and handling sensitive information with professionalism and discretion. This role goes beyond traditional administrative support and requires someone who can protect the CEO’s time, anticipate needs, and ensure consistent follow-through across competing priorities.This role is based in Calabasas, CA and requires in-office presence, with occasional availability outside standard business hours.Key Responsibilities:Work closely with the CEO to help manage and optimize a complex, constantly evolving calendar, ensuring alignment with priorities and follow-throughServe as a central coordination point across the CEO, leadership team, and internal and external stakeholdersAnticipate needs, prioritize competing demands, and use sound judgment to keep priorities movingCoordinate detailed domestic and international travel (business and personal)Prepare high-quality communications, presentations, and briefing materialsTrack key priorities, deadlines, and commitments to ensure consistent execution and follow-throughSupport complex business and personal coordination, including household, advisor, and administrative matters, with professionalism and discretionSupport office operations and provide guidance to administrative staffQualifications:7–10 years of experience, including 5+ years supporting a highly active CEO or senior executiveProven ability to operate independently and use sound judgment in a high-trust, high-accountability roleDemonstrated success managing complex, shifting priorities with minimal oversightExceptional organizational skills and attention to detailStrong written and verbal communication skillsHigh level of discretion and professionalism in handling sensitive mattersProficiency with modern productivity tools, including comfort using AI tools (e.g., ChatGPT, Copilot, or similar), with an understanding of confidentiality considerationsDemonstrated strong judgment in determining what can be handled independently and what should be escalatedThis role is best suited for someone who:Anticipates rather than reactsBrings structure to ambiguity and clarity to competing demandsMaintains composure and accuracy under pressureWorks independently and maintains a high personal standard for reliability, ownership, and follow-through