Accounting Specialist - Government Invoicing & Grants

Role Summary Support the Finance Director with a strong focus on government contract invoicing and grant reporting, ensuring accuracy, compliance, and timely submission. This role is heavily weighted toward recurring monthly government invoicing activities, with limited accounts payable and general accounting responsibilities. Approximately 75% of this role is dedicated to government invoice creation, submission, and grant reporting. Key Responsibilities Government Invoicing & Grant Reporting (Primary – ~75%) Own the end-to-end creation and submission of monthly government contract invoices Prepare and support grant reporting in accordance with contract requirements Ensure invoicing accuracy, compliance, and proper documentation Reconcile invoice data against financial reports and research discrepancies Maintain audit-ready records for government billing and reporting Work closely with the Finance Director to meet all government deadlines Accounting & Finance Support (Secondary – ~20%) Prepare journal entries and assist with month-end close activities Support monthly accounting practices and general ledger accuracy Assist with financial reconciliations and reporting as needed Accounts Payable & Procurement (Minimal – ~5%) Submit invoices for payment Create and manage purchase orders Provide limited administrative finance support as needed Top Skills & Qualifications 5+ years of experience in accounting, billing, or bookkeeping Direct experience with government invoicing and/or grant reporting strongly preferred Solid understanding of general accounting principles Accounts payable experience (invoice submission, PO creation) Advanced Excel skills required (VLOOKUP, Pivot Tables at minimum) Proficiency with Adobe and Microsoft Office Suite Strong attention to detail and ability to manage recurring monthly cycles Ability to learn new systems and adapt to compliance-driven processes Additional Details Fully remote; NYC preferred Must work EST hours J-18808-Ljbffr