Operations & Finance Coordinator

About UsPrince Industries is a growing manufacturer of specialized food processing equipment serving customers across both North America and worldwide markets. We are seeking individuals committed to operational excellence, teamwork, and continuous improvement. Position OverviewThe Operations & Finance Coordinator owns accounts receivable, accounts payable, and the internal administrative systems that support daily business operations. This role is responsible for ensuring accurate financial execution, maintaining organized and reliable internal processes, and driving consistency across key administrative functions.In addition to financial responsibilities, this position manages core employee coordination processes, including onboarding, attendance tracking, and payroll preparation support, while maintaining structured and well-documented administrative systems.This is a high-accountability role that requires strong attention to detail, consistent follow-through, and the ability to manage multiple priorities without loss of accuracy or timeliness. Success in this role is defined by reliable cash flow management, accurate financial records, and disciplined execution of internal processes.This role will take ownership of improving and modernizing existing data and document systems, including organization and digitization of historical records.This role requires a proactive, detail-oriented individual who is comfortable enforcing process standards and following through on financial and administrative responsibilities. Key ResponsibilitiesAccounts Receivable & Payable (Primary Focus)Prepare, issue, and track customer invoices accuratelyMaintain accounts receivable records, including aging reports and follow-up activitiesConduct professional and timely follow-up on outstanding balancesVerify and process vendor invoices and maintain organized accounts payable recordsCoordinate payment schedules and resolve billing or payment discrepanciesEnsure all financial records are accurate, current, and well-documentedOperations SupportMaintain and update standard operating procedures (SOPs) and internal documentationEnsure documentation and internal systems are organized and accessibleDrive process consistency and workflow improvements across company functionsMaintain structured and efficient administrative processesProvide administrative assistance toward continuous improvement initiativesData & Document ManagementLead the organization, cleanup, and consolidation of historical customer and vendor records across physical and digital formats Review legacy documents to eliminate duplicates, outdated records, and inconsistencies Establish and implement standardized file structures, naming conventions, and documentation practices Convert key historical records into organized digital formats where appropriate Ensure all current and future records are maintained in a consistent, accurate, and accessible manner Identify opportunities to streamline documentation processes and reduce reliance on paper-based systemsHR & Employee CoordinationManage onboarding and offboarding activitiesMaintain accurate and detailed employee records and documentationTrack attendance, PTO, and timekeeping recordsEnsure consistent tracking and documentation of policy-related issuesSupport payroll preparation by compiling and verifying time dataGeneral Administrative SupportManage inbound calls and visitors as neededProvide general administrative support across each department Qualifications3+ years of experience in administrative, accounting, or coordination roles with demonstrated responsibility for financial or operational processes Experience using QuickBooks or similar accounting systemsProficiency in Microsoft Office Suite (Excel, Outlook, Word) Strong attention to detail with a consistent track record of maintaining accurate records and documentation Ability to manage multiple priorities and meet deadlines in a structured, process-driven environment Strong written and verbal communication skills Preferred ExperienceExperience in a manufacturing, industrial, or distribution environment with exposure to operational workflowsDirect ownership of accounts receivable and accounts payable processes, including invoice management, aging reports, and follow-up on outstanding balancesExperience supporting payroll processes and maintaining accurate employee records and HR documentationFamiliarity with process-driven environments, including use of SOPs and structured administrative systems Experience using project management or workflow tools (e.g., Microsoft Teams, Trello) to support organization and task tracking Compensation & BenefitsSalary range: $60,000 – $75,000, based on experience and demonstrated abilityCompetitive health, dental, and vision insurance401(k) with company matchingPaid time off (PTO)Stable, growth-oriented environment with opportunities for increased responsibility and long-term development