Executive Producer- Live Stage/Keynote

About UsSparks is a leading global brand experience agency, specializing in the design and execution of award-winning experiences that forge deep connections between brands and audiences. Recognized by Adweek as Experiential Agency of the Year, we bring a unique blend of strategic insight and execution excellence to every brand activation, corporate event, trade show exhibit, and immersive experience. Our commitment to creativity, innovation, and flawless execution drives us to craft impactful experiential marketing solutions that deepen relationships, inspire action, and build trust-all around the world.SummaryThe Executive Producer is part of the larger Sparks team of producers, creatives, coordinators that partner with our internal and external partners in A/V, design and build, and logistics. Responsibilities include establishing program best practices and efficient workflow for our Internal (and external) cross-functional teams, partners and clients. The position is responsible for supporting the opportunity engagement process, from proposals and RFP's through reconciliation, including creating and managing associated budgets on assigned programs.This role is eligible to work a hybrid schedule, generally requiring 2-3 days per week in-office based out of one of the following locations:Philadelphia, PAFort Wayne, INIndianapolis, INDetroit, MIDallas, TXMilwaukee, WIChicago, ILNew York, NYLos Angeles, CASan Francisco, CAEssential Duties & ResponsibilitiesLead the execution of large and/or complex projects ($2M+ budgets) with a strong focus on show production (major emphasis on high-profile Keynote/Main Stage Production) in various types of events including corporate client events, association programs, consumer and experiential activations, sales kickoff meetings, product launches, marketing announcements, video shoots, investigator meetings, summits, roadshows and experiential activations:Serve as project manager, leading the team and establishing all documentation, driving deliverables, budget, and communicationsDevelop, manage and communicate project milestones and timelines for all components of the defined scopeLead all internal and external project meetings including project kickoffs, finance kickoff, assessments, weekly team meetings, client budget reviews, and debriefsEnsure client satisfaction, upholding quality of work to meet client expectationsLead the development of the production schedule, production workbook, client playbook and decksMaintain Sparks standards and processes throughout the event planning processParticipate in creative development when appropriateProvide best practice and future event recommendations based on experience with the clientWork cross-functionally with teams (technical direction, AV, sales, strategy, design & creative, digital, operations, sponsorship, conference & events, expo, reg/housing/tech) to lead projects to deliver flawless keynotes/main stage/ general sessions and contentCollaborate with the Proposal, Sales, Operations, Creative, and Events teams on the RFP process. Attend strategic planning and creative meetings, develop estimates and budgets, represent Event Production when pitching virtually or in personManage all aspects of events, live show production, creative and production management for graphics, digital activations and platforms, video production, content production and managementBuild out a project team, assign and monitor workload of staff. Develop and execute engagement strategy to maximize utilization targetsPartner with sales team and manage project profitability. Create appropriate budget estimates, negotiate SOWs, ensure work is on budget, and issue supplier POs timely and ensure all internal and external vendors costs are accounted for and paid based on developed schedulesAct as the main point of contact for clients including guiding clients through project's lifecycle and expertly coaching them on best practices, production, budget, timeline and key impactsDevelop, manage and grow senior level relationships with clients, positioning Sparks as a strategic advisor and partnerLead communication and information flow between internal teams, vendors and the client. Skillfully act as a liaison and strategic problem-solver between all partiesEnsure flawless execution, quality of service and timely delivery of all necessary components, properties, and materials for each eventMay manage one (1) or more direct report, including conducting performance evaluations, mentoring, developing, and taking corrective action when necessaryParticipate in team recruiting efforts through the interview processFoster a positive working environment within the production team, office/companyEducation & ExperienceBachelor's degree or equivalent practical experience10+ years of production experience in a major agency, communications company or production companyDemonstrated understanding in producing high-impact, bold, big stakes keynotes/main stages/general sessions (with budgets $1M+) that include C-level talent, last minute changes, unfamiliar environments, numerous content formats - all while showcasing precision, collaboration, and innovationStrong project management skills including budgeting, scheduling, and client relationsExcellent business and report-writing skillsKnowledge of software logistics and basic technical knowledgeStrong production competencies: client focus, accountability for results, team effectiveness, developing others, attention to detail, flexibility and professional confidenceProficient in Google Drive and Microsoft OfficeStrong attention to detail, a positive attitude, and a team playerAbility to operate within a fast-paced environmentExcellent written, verbal and interpersonal communication skillsTravel RequirementsTravel 25% to 50%What We OfferThe Freeman Company provides benefits that aim to empower our people and their families to thrive mentally, physically, and financially. These are a handful of the types of programs and benefits our full-time people may be eligible for. There may be some variances in specific benefits across regions.Medical, Dental, Vision InsuranceTuition ReimbursementPaid Parental LeaveLife, Accident and DisabilityRetirement with Company MatchPaid Time OffSalary Range $140-160k based on level of experienceDiversity CommitmentAt The Freeman Company, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws.TFCSparks #LI-Hybrid