Legal Admin Assistant - Commercial Business Litigation Defense

Litigation Administrative AssistantDowntown San Diego, CAAn Am Law 100 law firm is seeking an experienced Litigation Administrative Assistant to join our collaborative team in our downtown San Diego office. This role supports attorneys and paralegals handling sophisticated commercial business defense and civil litigation matters and offers an excellent opportunity for a detail-oriented professional to contribute in a fast-paced, high-caliber legal environment.Position OverviewThe Litigation Administrative Assistant plays a critical role in managing attorney caseloads and providing comprehensive legal and administrative support throughout all phases of litigation. The ideal candidate is proactive, organized, and thrives in a deadline-driven setting while working closely with attorneys, clients, and internal teams.Key ResponsibilitiesMaintain and manage attorney calendars, deadlines, and schedulesPrepare, revise, proofread, and finalize correspondence, pleadings, and other legal documentsPerform state and federal e-filing across multiple courts and jurisdictionsSchedule depositions, mediations, court hearings, and client meetingsCoordinate domestic travel arrangements and process monthly expense reportsCommunicate professionally with clients, court personnel, and opposing counselAssist with trial preparation and provide on-site trial support as neededRun conflict checks and assist with opening and maintaining new client/matter filesMaintain electronic files and records in document management systemsSupport billing functions, including setting up billing requirements and assisting with invoicesMaintain and update attorney and client contactsPerform additional administrative and clerical duties as assignedQualificationsMinimum of four (4) years of recent litigation administrative experience in a law firmStrong background in state and federal litigation e-filingExperience supporting commercial business defense and civil litigation practicesOutstanding written and verbal communication skillsAbility to manage multiple priorities and meet tight deadlinesProficiency in Microsoft Office Suite (Word, Outlook, Excel)Experience with document management systems, docketing software, and billing/time entry systems strongly preferredProactive, team-oriented, and detail-driven work styleTop Three RequirementsAt least 4 years of State and Federal e-filing experienceStrong knowledge of litigation and commercial business defenseExcellent writing and communication skillsWork Schedule & CompensationHours: 40 hours per week, Monday-Friday, 8:30 AM - 5:00 PM (30-minute lunch)Salary Range: $70,000 - $95,000 annually, commensurate with experienceBenefits: Comprehensive benefits package including healthcare, retirement plans, paid time off, and eligibility for merit-based raisesPractice AreaCommercial Business Defense - Civil LitigationIf you are an experienced Litigation Administrative Assistant seeking a stable, professional environment with a respected law firm, we encourage you to apply and join our downtown San Diego team. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.