Office Administrator

Overview:The Office Administrator will support a large corporate office in Lawrenceville NJ as the primary administrative point of contact. This person should have experience supporting a similarly large, corporate environment and should intend on administration being their career, as this is a long-term opportunity and this line of business offers room for growth.As a Workplace Office Administrator, you hold a central position in guaranteeing the smooth operation of our offices, encompassing both on-site and remote support. This versatile role entails delivering extensive administrative support to personnel at every level, thereby enhancing the overall efficiency and professionalism of our work environment.Key ResponsibilitiesManage office supplies, inventory, and vendor coordination (repairs, facilities, etc.)Support Accounts Payable processes (data prep, tracking invoices, coordinating with accounting)Coordinate office logistics including executive visits, catering, and conference roomsHandle front desk operations: visitor management, calls, and office security processesOversee shipping/receiving (FedEx, UPS, mail distribution)Maintain office upkeep and liaise with building management for maintenance and accessSupport onboarding/offboarding (I‐9s, IT equipment, badges)Assist with project support, document control, reporting, and data managementProvide general administrative support across teams, meetings, and projectsHelp maintain safety/compliance standards and office programsAdditional Support FunctionsAssist with financial tracking, timecards, and reportingSupport procurement (POs, invoices) and office budgetsCoordinate IT and A/V setup with internal teamsContribute to project coordination, tracking, and documentation workflowsMay support fleet management and document processing as neededQualifications / TraitsStrong organizational, time management, and multitasking skillsHigh attention to detail with ability to work independentlyProfessional communication and strong customer service mindsetComfortable in fast-paced, deadline-driven environmentsTeam-oriented with a proactive, adaptable approachProficient in Microsoft Office (Excel, Word, PowerPoint)Other DetailsMay support multiple or remote office locations (some travel possible)Contract-to-hire with long-term commitment requiredPerformance includes timecard tracking and adherence to schedules