AIC - Administrative Assistant

SummaryAquatech is a global leader in water purification systems technology for both industrial and infrastructure markets located in the United States and internationally. We support our clients with sustainable water purification systems and technologies that are solving the worlds water scarcity challenges.Aquatech is a global leader in water purification systems technology for both industrial and infrastructure markets located in the United States and internationally. We support our clients with sustainable water purification systems and technologies that are solving the worlds water scarcity challenges.Currently, Aquatech has an immediate need for a fulltime Administrative Assistant to work in our Canonsburg, PA office. The hours are Monday – Friday 8:00am to 5:00pm. This position will report to the head of Administration and will perform the duties described in the job description below and will be considered a Non Exempt employee.The ideal candidate performs primarily administrative functions involving compiling, scanning and bookmarking, opening/sending daily mail, copying, scanning, faxing, filing, and answering telephone, typing, creating/editing documents, and other administrative/clerical duties as assigned.Job DescriptionAnswer phonesOrder office suppliesDocument ControlsLog and file daily master fax filesCompile and send packagesLog visitors and employees day passesUpdate the telephone extension list when neededAdditional clerical/ Administrative duties as requestedUse Microsoft Excel on daily basisUse Teams dailyOrganizational SkillsTime ManagementWriting SkillsAdministrative skillsTravel Booking ExperienceAssist Travel Manager Ordering/ Creating Business cardsPerform other administrative/clerical duties as assigned.Prepare for in-house and external customers’ meetings.Keep travel log and travel schedules.Skill RequirementsAbility to communicate effectively with customers and maintain a positive attitude and good organizational skillsMulti-task administrative dutiesAbility to apply common sense understanding to carry out instructionsHands on and ability to carry out tasks with minimal monitoringAbility to sit at a desk for extended periods of time Proficiency in Microsoft Office: Specifically, Word and ExcelExperience with presentations and report writing. Technical experienceAbility to treat items confidentially as and when appropriate.Work as part of a teamAttention to detailKnowledge of TeamsEssential FunctionsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above/below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functionsPhysical Job DemandsExerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to life, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time, limited walking and standing.QualificationsMinimum Qualifications:High School Diploma or GED EquivalentPreferred Associates DegreeOne - two year of related experience and/or training, or equivalent combination of education and experience